Position Information

NY HELPNo

AgencyTransportation, Department of

TitleOffice Assistant 3 (Calculations)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $47773 to $58028 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address NYS Department of Transportation

50 Wolf Rd., POD 5-2

City Albany

StateNY

Zip Code12232

Job Specifics

Minimum Qualifications To be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law.

Duties Description Under the supervision of an Associate Accountant in the Accounting Bureau, the duties for this position include, but are not limited to:

• Prepare the paperwork and coordinate with IT staff to run daily utilities. This includes loading the daily appropriation files, bi-weekly payroll files and federal aid files into the Integrated Accounting System (IAS) and verifying file counts and generation numbers produced by the mainframe programs;
• Perform daily reconciliation of the Daily Appropriation Detran file to the Daily Utility Summary;
• Correct errors in IAS. All errors must be corrected before the month-end bill to ensure transactions are applied to the proper accounting period;
• Process requests for adds, updates, or restores of Project Identification Numbers (PINs) in IAS as requested by program areas;
• Prepare paperwork and coordinate with IT staff to run the weekly current bill and the monthly final bill. Includes submitting bill paperwork, approving journal entries, completing revenue receipt paperwork and entering revenue receipt transactions online;
• Provide access to users in the Web Interface Pre/Post Error Results SFS Sub-System (WIPPER) and make changes as requested to user roles/access;
• Special assignments, as needed.

Responsibilities may include serving a role within the Incident Command System to support the Department’s response to regional and statewide emergency situations.

Additional Comments Qualified candidates should submit a letter of interest and a current resume no later than October 19, 2018, to:

NYS Department of Transportation
Attention: Denise Bumbulsky
Accounting Bureau
50 Wolf Road, POD 5-2
Albany, NY 12232
Denise.Bumbulsky@dot.ny.gov
(518) 457-7946




Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Denise Bumbulsky

Telephone 518-457-7946

Fax

Email Address Denise.Bumbulsky@dot.ny.gov

Address

Street New York State Department of Transportation

50 Wolf Road, POD 5-2

City Albany

State NY

Zip Code 12232

 

Notes on ApplyingQualified candidates should submit a letter of interest and a current resume no later than October 19, 2018.