Position Information

NY HELPNo

AgencyVictim Services, Office for

TitleSecretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $40324 to $49417 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address Alfred E. Smith State Office Building

80 South Swan Street

City Albany

StateNY

Zip Code12210

Job Specifics

Minimum Qualifications Permanent service in this title or one year of permanent competitive service in a title SG-9 or higher and otherwise eligible to transfer under Section 70.1 of Civil Service Law, or reachable on the current Civil Service eligible list for this title.

Duties Description This position is responsible for providing support for the Grants Unit staff in the oversight of the Victim Assistance Programs (VAPs). The duties of this position include, but are not limited to the following:

• Receiving and routing all incoming calls to the Grants Unit central number;
• Scheduling meetings and taking meeting notes, as requested;
• Preparing correspondence for the Contract Management Specialist 3, as needed;
• Maintaining and updating VAP contact information;
• Preparing and distributing Advisory Bulletins and Broadcast Emails;
• Distributing incoming mail, scanning, filing, or copying of all Grant related materials;
• Creating and maintaining Grants Unit contract files and logs;
• Tracking new contracts and renewals through the execution process; and
• Maintaining an inventory of office supplies and forms, and reordering as needed.

Additional Comments REASONABLE ACCOMMODATION: The NYS Office of Victim Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify Derick Eng, Director of Workforce Diversity and Equity Programs at (518) 485-7962. The Equal Employment Opportunity Utilization Report is also available for review by contacting Derick Eng.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Theresa Geleta

Telephone (518) 485-7740

Fax (518) 457-4000

Email Address dcjshrm@dcjs.ny.gov

Address

Street Alfred E. Smith Building

80 South Swan St.

City Albany

State NY

Zip Code 12210

 

Notes on ApplyingPlease send a cover letter and resume to the email / address listed above. Please reference posting # 61812 in your email / cover letter.

DCJS was named to the Times Union’s list of 2017 and 2018 Top Workplaces as voted on by our employees, and received special recognition for fostering new ideas and communication.