Review Vacancy
Date Posted: 11/28/18
Applications Due: 12/08/18
Vacancy ID: 61890
Position Information
NY HELPNo
AgencyCivil Service, Department of
TitleSecretary 2
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade15
Bargaining UnitM/C - Management / Confidential (Unrepresented)
Salary RangeFrom $50565 to $63151 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Non-competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 9 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Albany
Street Address Swan Street, Core 1
Empire State Plaza
City Albany
StateNY
Zip Code12239
Job Specifics
Minimum Qualifications MINIMUM QUALIFICATIONS:
Two years of satisfactory secretarial experience OR satisfactory completion of a two-year course in secretarial science from a business school registered with NYS education Department, a NYS community college, OR a technical institute recognized by the NYS Education Department as following acceptable practices; OR a satisfactory combination of the above.
PREFERRED QUALIFICATIONS:
Prior experience working as a Secretary of a Director or Executive Office.
Duties Description Reporting to the Director of Diversity & Inclusion Management, the incumbent of this position will be responsible for administrative support activities for the Office of Diversity Management, including:
• Answering telephones, including responding to questions concerning non-technical issues, or referring calls to appropriate staff member or program area where intricate answers are required.
• Maintaining Director’s appointment schedule by planning and scheduling meetings, conferences and travel; and preparing background materials, handouts and instructions as may be necessary for attendees.
• Drafting confidential spreadsheets and reports as needed to facilitate diversity and inclusion activities and work being conducted between Civil Service and affected State agencies.
• Developing office procedures for document management and exercising internal controls to safeguard confidential documents and processes.
• Assist unit with assigned projects to meet deadlines as needed.
• Opening and distributing incoming correspondence, including making a determination on whether deadlines for response need to be established or if referral to another Division is required.
• Preparing letters, memoranda, transmittals, reports and other necessary information using the applicable office equipment.
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Mary Jane McGuire
Telephone (518) 473-4306
Fax
Email Address DCSHumanResources@cs.ny.gov
Address
Street Empire State Plaza
Agency Building 1, Room 911
City Albany
State NY
Zip Code 12239
Notes on ApplyingIf interested please submit a cover letter & resume explaining how you meet the minimum qualifications of this vacancy.
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