Position Information

NY HELPNo

AgencyTransportation, Department of

TitleOffice Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $36051 to $44311 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Suffolk

Street Address 250 Veterans Memorial Highway 6th Floor

City Hauppauge

StateNY

Zip Code11788

Job Specifics

Minimum Qualifications To be considered for permanent appointment, candidate must be reachable on the current Civil Service eligible list or be eligible for transfer in accordance with Civil Service Law

Duties Description Under the supervision of the Administrative Services Director and Human Resource Specialist 1, the duties of this position includes and not limited to:

- Maintain personnel history files, ensure all filing is current and up to date, schedule appointments for interview as requested

- Review new employee’s personal history jackets, enter probation reports and evaluations reports into HRIS

- Provide assistance to Administrative Services staff with NYSTEP and HRIS date entry and personnel transactions processing

- Independently track leave usage for jury duty, military leave and special charges. Ensure supporting documentation is received by the Administrative services Unit timely and it is appropriately processed and filed,

- Processing of metered and certified mail, maintain stamp and form inventory

- provide back up and support to the Purchasing unit with certifying and approval of purchase orders and vouchers

- Knowledge of department software applications: AS400/WIPPER system, State Financial System(SFS) NYS TEP, NYBEAS, TADS and other programs and applications relevant to the Administrative Services Unit

- The incumbent will be expected to work with personal and confidential employees records and materials and to maintain a high level of confidentiality and discretion, and the incumbent will be required to answer questions, explain or clarify processes and/or procedures and use independent judgment.

- Responsibility will include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Additional Comments Additional duties will be discussed at the interview

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Cynthia De Leon

Telephone 631 952-6171

Fax 631 952-6169

Email Address dot.sm.r10.administrative.services@dot.ny.gov

Address

Street 250 Veterans Memorial Highway 6th floor

City Hauppauge

State NY

Zip Code 11788

 

Notes on ApplyingPlease submit a letter of interest and a resume by December 10, 2018 to:
Email: dot.sm.r10.administrative.services.dot.ny.gov
Fax: (631) 952-6169

NOTE: If you submit your letter of interest, resume and references via e-mail, please note the Vacancy ID # and title in the subject line.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.