Position Information

NY HELPNo

AgencyHigher Education Services Corporation

TitleProject Assistant

Occupational CategoryOther Professional Careers

Salary GradeNS

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $81446 to $102661 Annually

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address 99 Washington Avenue

City Albany

StateNY

Zip Code12255

Job Specifics

Minimum Qualifications Eight years of project management experience which must include Planning and at least one of the other management process groups: Initiating, Executing, Controlling, or Closing. This experience must include the development of significant project management deliverables such as scope statements, schedules, budgets, quality plans, risk plans, and communication plans AND completion of twenty-one contact hours of project management training within the last six years.
OR
An Associate's Degree and six years of the required experience as described above and completion of twenty-one contact hours of project management training within the last six years;
OR
A Bachelor's Degree and four years of the required experience as described above and completion of twenty-one contact hours of project management training within the last six years;
OR
A Master's Degree in Project Management and three years required experience as described above and completion of twenty-one contact hours of project management training within the last six years;
OR
A current certification from the Project Management Institute as a Project Management Professional (PMP) and one year of post certification required experience as described above.

Duties Description 1. Oversee projects within the agency’s grant and scholarship programs business process outsourcing (BPO) request for proposal (RFP) development to ensure effective management and operation within budget and established timeframes.
2. Define scope statements and document project requirements using best practices and past experiences. Develop a project schedule including identification and scheduling of project deliverables, milestones and required tasks.
3. Document and present resource needs to agency management and coordinate project activities with those of program areas by partnering with HESC staff.
4. Design and implement quality metrics to analyze project performance. Ensure that project resources are used effectively.
5. Develop project communication plan. Monitor communication between project team and HESC staff. Participate in technical presentations for vendors, key stakeholders, etc.
6. Create and maintain RFP implementation plans, design documents, project budget, status reports and update systems to reflect alignment with RFP timeline.
7. Compile detailed project reports and communicate project status to stakeholders. Provide regular updates on progress of all aspects of the RFP development. Identify and address roadblocks and/or delays to ensure timely completion of RFP.
8. Manage contract relationships. Coordinate work between vendors and HESC throughout the implementation phase. Manage the completion and distribution of all deliverables from the vendor in accordance with the terms of the RFP.
9. Plan and conduct project analysis sessions.
10. Develop and implement a formal risk mitigation plan and perform regular risk analysis and risk mitigation techniques.
11. Respond to incidents and implement proactive measures to minimize service interruptions.
12. Design, develop and maintain standard operating procedures.
13. Conduct training on high priority topics and/or advanced topics related to the management of the RFP project.
14. Report on-going progress to Project Director and escalate/resolve problems and identified risks as needed.
15. Perform other duties as assigned.

Additional Comments NOTE: The hours of this position require working between 8:00 a.m. and 5:00 p.m.

Please be sure to include a valid daytime telephone number and e-mail address on your resume and/or cover letter.

To apply for this position, eligible individuals must send a resume and cover letter via e-mail to resumes@hesc.ny.gov with "Project Assistant- Vacancy 3716" in the subject line. Resumes and cover letters must be received by December 10, 2018.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Bureau of Human Resources Management

Telephone (518) 474-7556

Fax (518) 473-6685

Email Address resumes@hesc.ny.gov

Address

Street 99 Washington Avenue

City Albany

State NY

Zip Code 12255

 

Notes on ApplyingPlease be sure to include a valid daytime telephone number and e-mail address on your resume and/or cover letter.

To apply for this position, eligible individuals must send a resume and cover letter via e-mail to resumes@hesc.ny.gov with "Project Assistant- Vacancy 3716" in the subject line. Resumes and cover letters must be received by December 10, 2018.