Position Information

NY HELPNo

AgencyState Comptroller, Office of the

TitleOffice Assistant 2 (Keyboarding) #08522

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $36051 to $44311 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address 110 State Street

City Albany

StateNY

Zip Code12236

Job Specifics

Minimum Qualifications Interested candidates must be reachable on the Office Assistant 2 eligible list or eligible to transfer under Section 70.1 of the Civil Service Law.

To be eligible for a 70.1 transfer, candidates must have one year of permanent competitive service in a qualifying title allocated to a salary grade 7 or above.

Duties Description Provides day to day support to the team:

* Provide support and assistance of daily administrative professional tasks and project activities; provide assistance and support to the Bureau Directors, Managers and team members.

* Handle telephone calls and respond to questions; direct inquiries to appropriate staff.

* Keep Lotus Notes calendar up-to-date and verify availability before accepting an appointment or requesting time off.

* Assist other staff in appropriate level administration duties and tasks.

* Sort and deliver mail to appropriate staff.


Prepares reports and written correspondence:

* Type correspondence, reports, memos, spreadsheets, etc. from various source materials.

* Data enter Standard Work Day and Reporting Resolutions into the EAOR database.

* Prepare and track Certified Mail.


Provides assistance with the hiring process:

* Assist with the hiring process which includes requesting and canvassing of lists, preparing and sending related correspondence, setting up interviews, and providing support to staff throughout the process.

* Assist with the interview process which includes scheduling interviews, preparing interview folders, greeting candidates and ensuring the interviewers have the material and information necessary to be prepared for a professional interview.

* Assist with onboarding activities (arranging for phone and technology set-up).

Additional Comments Desired Competencies:

* Ability to read, understand and apply procedures, rules, regulations and guidelines.

* Ability to follow established OSC rules, policies and guidelines relative to time and attendance.

* Be flexible and adaptable to change.

* Maintain confidentiality of employees.

* Work in a team environment and build effective relationships with others, including being responsive and helpful in answering questions.

* Communicate effectively with all co-workers in a respectful and appropriate manner.

* Be open to learning and developing skills.

* Channel communications in a professional and positive manner.

* Maintain professional attire and speaking tones.

* Ability to prepare reports.

* Ability to work independently and with others.

* Proficiency in Lotus Notes, Word and Excel.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Janelle A Manzer

Telephone (518) 474-5182

Fax (518) 486-6723

Email Address recruit@osc.state.ny.us

Address

Street 110 State Street

City Albany

State NY

Zip Code 12236

 

Notes on Applying Interested candidates should submit a cover letter and resume to recruit@osc.ny.gov no later than December 22, 2018. Please reference Item # 08522 – GOER-INITIALS in the subject line when responding. The GOER Vacancy # should not be included.