Position Information

NY HELPNo

AgencyInformation Technology Services, Office of

TitleSpecial Assistant (Lean Program Coordinator), Ref #18405

Occupational CategoryAdministrative or General Management

Salary GradeNS

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $0 to $55000 Annually

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Exempt Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address Empire State Plaza, Agency Building 4

City Albany

StateNY

Zip Code12223

Job Specifics

Minimum Qualifications An Associates degree and four years of professional experience. Bachelor’s degree is preferred.

Preferred skills:

o Ability to manage multiple, concurrent work streams.
o Self-starter and effective problem solver who can work with minimal direction.
o Proficiency in all Microsoft Office applications with the ability to quickly learn new applications.
o Ability to operate in a demanding environment and handle challenging organizational issues.

Duties Description Under the direction of the NYS Lean Director and Deputy Director, the Lean Program coordinator provides executive assistant and program support function on a program that is currently engaged with 44 NYS agencies and authorities. This position is the first line of defense in maintaining a positive working relationship with all program partners, both internal and external to NYS government. Duties include, but are not limited to:

Executive Assistant functions:

o Make travel arrangements and perform expense reporting.
o Schedule meetings with Governor’s Office personnel, agency executives and corporate partners.
o Prepare executive presentations and reports.

Independently manage activities required to support meetings, training and workshops including:

o Scheduling resources.
o Setting up meetings including event notices, room reservations and logistic set-up including technology requirements.
o Responding to email requests for information.
o Serve as SharePoint Administrator; maintaining the site and other databases to track Lean activities.
o Assist with the creation of materials and PowerPoint training presentations.
o Interfacing with agency personnel to obtain Lean performance information.
o Compiling and organizing data for Governor’s Office reports.
o Developing administrative processes to enable the program to support agencies efficiently.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name NYS Lean Office

Telephone

Fax

Email Address HR.Recruitment@its.ny.gov

Address

Street Empire State Plaza

City Albany

State NY

Zip Code 12223

 

Notes on ApplyingPlease submit a clear, concise cover letter and resume by December 23, 2018. Please describe how you meet the minimum and preferred qualifications and indicate that you are applying for Special Assistant, Ref#18405.