Position Information

NY HELPNo

AgencyTransportation, Department of

TitleOffice Assistant 1 (Region 3)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $30632 to $37891 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Seneca

Street Address Cayuga/Seneca Residency

78 East River Street

City Waterloo

StateNY

Zip Code13165

Job Specifics

Minimum Qualifications In order to be considered for permanent appointment, candidates must be reachable from the appropriate Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law.

Duties Description The incumbent of this position will perform duties consistent with the standard for this title in the Transportation Maintenance Residency Office. As such, the selected candidate will process transactions; maintain records, documents, and information; and produce correspondence, reports, charts, etc. Incumbents must be able to read, understand, and apply procedures, rules, regulations and laws.

Duties include, but are not limited to:
•Sorting and distributing mail;

•Maintaining records and files;

•Answering telephones and appropriately responding to or referring inquiries made by employees, vendors, and customers;

•Maintaining department databases;

•Providing assistance to the Transportation Office Assistant 2 in the administration of the residency program which may include Personnel,

•Purchasing, and Training related activities, such as:
Processing paperwork and data entry for personnel transactions and conducting employee orientations;

•Assisting with ordering and receiving supplies and creating purchase orders and vouchers; and

•Distributing and tracking training related information and tracking and editing TRINFO data as needed.

Preferred candidates will possess excellent written and oral communication skills as well as proficiency in computer programs such as Microsoft Word, Excel, PowerPoint, and Outlook.

Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Additional Comments Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Barb Metcalf, Program Aide

Telephone

Fax 315-428-4283

Email Address R3-HR-personnel@dot.ny.gov

Address

Street NYS Department of Transportation

333 East Washington St

City Syracuse

State NY

Zip Code 13202

 

Notes on ApplyingQualified candidates should submit a letter of interest and a current resume no later than January 22, 2019.

PLEASE INCLUDE THE TITLE AND POSTING NUMBER IN THE SUBJECT LINE WHEN RESPONDING.