Review Vacancy
Date Posted: 01/14/19
Applications Due: 01/29/19
Vacancy ID: 63301
Position Information
NY HELPNo
AgencyAddiction Services and Supports, Office of
TitleOffice Assistant 2 Calculations
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade09
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $36051 to $44311 Annually
Employment Type Full-Time
Appointment Type Contingent Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 8:30 AM
To 4:30 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Albany
Street Address Division of Fiscal Administration
1450 Western Ave
City Albany
StateNY
Zip Code12203
Job Specifics
Minimum Qualifications Permanent status as an Office Assistant 2 Calculations, SG-9 and interested in reassignment, OR Reachable for permanent appointment on the current Civil Service eligible list for Office Assistant 2 Calculations, SG-9, OR Eligible to transfer via 70.1 of the Civil Service Law.
Duties Description Incumbent will provide administrative and clerical support to the Provider Monitoring and Funding Unit. Duties include but are not limited to:
• Calculate monthly and/or quarterly Local Assistance advance payments for Individual Providers or Counties utilizing Excel spreadsheets and budget reports
• Run necessary reports in the State Aid Budget Reporting System (SABRS) and the Statewide Financial System (SFS).
• Accurately enter advance payment vouchers into SFS.
• Review Final claims submitted by individual Providers or Counties to ensure all required documentation is received.
• Contact Providers or Counties either by phone or written communications/emails in reference to missing documents.
• Create written communications (letters/email) to notify Providers of the outcome of their reconciliation.
• Enter/complete various SFS transactions such as Accounts Payable (AP) journal vouchers, General Ledger (GL) journal vouchers, refund of appropriations (ROA) and report of monies (ROM)/revenue transactions.
• Review and update payroll check sort information weekly and participate in the check sort process.
• Communicate with Direct Providers, Counties, OASAS Regional Office, Budget, Contracts and Procurements staff by telephone or written communication/email.
• Maintain various records/information, including updating Excel spreadsheets/logs, scanning documents, saving documents in Shared Bureau folders on the system, and filing into appropriate Provider or County folders in the cabinets.
• Complete special projects as assigned by Supervisor, assist in other areas of the Bureau as needed, and deposit checks into bank account.
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Tracy Milanese, Human Resources Specialist 2
Telephone (518) 457-2963
Fax (518) 457-4880
Email Address Tracy.Milanese@oasas.ny.gov
Address
Street NYS Office of Alcoholism and Substance Abuse Services
1450 Western Avenue
City Albany
State NY
Zip Code 12203
Notes on ApplyingIf interested, please submit a cover letter, current resume and SS# to verify transfer eligibility.
This vacancy posting is for the purposes of notifying individuals about transfer opportunities.
Employees reachable on the relative Civil Service eligible list will be canvassed and need not respond to this posting.
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