Review Vacancy

Date Posted: 01/16/19
Applications Due: 01/31/20
Vacancy ID: 63499

Position Information

AgencyPeople With Developmental Disabilities, Office for

TitleOffice Assistant 2 (Calculations)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $36772 to $45200 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%


Workweek Mon-Fri

Hours Per Week 37.5


From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No


County Schenectady

Street Address OPWDD Capital District DDSO

500 Balltown Road - Building #1

City Schenectady


Zip Code12304

Job Specifics

Minimum Qualifications • Currently in title; or

• Eligible for 70.1 transfer from a title deemed comparable by the Department of Civil Service (must also be within 2 salary grades).


As an employee of the Procurement Group, staff in this position may have the following duties and responsibilities:

Job Description – Office Assistant 2 (Calculations) – SG 9
1. Ensure proper purchasing method is used by following the NYS procurement hierarchy,
2. Create purchase requests and/or purchase orders in SFS,
3. Obtain appropriate number of quotes given the type procurement and dollar amount,
4. Obtain necessary documentation to include insurance(s), 139J, K attestation etc. in accordance with NYS rules, regulations and guidelines,
5. Liaise with vendors and CBA “customers” to ensure the requested commodity / service is procured,
6. Utilize NYS Procurement card for purchases, when appropriate,
7. Reconcile procurement card receipts/log/statement and forward to A/P for processing,
8. Prepare contract STS for submittal to OSC,
9. Filing/copying/general clerical duties


• Family and household member relationships: OPWDD policy may impact eligibility for this position. Employees are responsible for recognizing the relationship and not posting for positions where it would be a concern. Before you apply read Section 120.27 of the Region 3 Policy Manual. Please e-mail ODHPRSNL if you have you need help determining if this policy applies to you.
• CAPA: Must be cleared by the NYS Central Register for Child Abuse and Maltreatment, if position requires working with minors and not previously cleared.
• All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility.
• Please note: Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Human Resources Office

Telephone 518-388-1843

Fax 518-370-7536

Email Address


Street 500 Balltown Road

Buidling #1

City Schenectady

State NY

Zip Code 12304


Notes on ApplyingAPPLICATION PROCEDURE: Submit cover letter and résumé by August 1, 2018 at 4:00pm, to:

Human Resources Office
Capital District DDSO – OD Heck Campus
500 Balltown Road
Schenectady, NY 12304
Fax: 518-370-7536

Please reference the above EOA #18-229 in all correspondence.