Position Information

NY HELPNo

AgencyPeople With Developmental Disabilities, Office for

TitleOffice Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $36051 to $44311 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37 1/2

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Schenectady

Street Address 500 Balltown Raod

City Schenectady

StateNY

Zip Code12304

Job Specifics

Minimum Qualifications MINIMUM QUALIFICATIONS:

• Current or previous permanent service as an Office Assistant 2, or
• One year current or previous permanent service in the Office Assistant 2 title series.

Duties Description POSITION DESCRIPTION:

The incumbent of this position will function as one of the Human Resources Time Information Management Electronic System (TIMES) administrators, as well as back-up for Medical Leave Administration. This is a fast-paced, high volume office, where the incumbent must be able to work independently, exercise good judgment, and maintain positive relationships with employees, supervisors and staff from other State agencies.
Under the supervision of a Human Resources Specialist 1:
• Enters employee information into TIMES
• Runs TIMES reports as necessary or requested.
• Receives and tracks medical documentation received from employees.
• Maintains TIMES to ensure appropriate accruals are charged and to determine when an employee should be place on alternate work pay status.

• Completes related payroll transaction forms.
• Maintains files related to Medical Leaves and purges them as needed.
• In consultation with the supervisor, assesses whether the employee should be sent to EHS to verify the ability to return to work.

Additional Comments
ADDITIONAL INFORMATION:

• If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.

• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that he or she needs a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office (518) 473-9689 or Email at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.

• Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

• For CSEA positions: Local Bidding Agreements will be honored.

• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.

• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.

• OPWDD is an Equal Opportunity/Affirmative Action Employer

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Human Resources

Telephone 518-388-0838

Fax 518-370-7536

Email Address odh.personnel@opwdd.ny.gov

Address

Street 500 Balltown Road

City Schenectady

State NY

Zip Code 12304

 

Notes on Applying
• Completes related payroll transaction forms.
• Maintains files related to Medical Leaves and purges them as needed.
• In consultation with the supervisor, assesses whether the employee should be sent to EHS to verify the ability to return to work.
SELECTION PROCESS:
Selection will be based on interview and a review of current and past performance.
MINIMUM QUALIFICATIONS:
• In title Office Assistant 2, Grade 9;

- OR –
• Eligible for a 70.1 transfer by way of current permanent status in a title deemed comparable to Office Assistant 2 by the Department of Civil Service (must also be within 2 salary grades of grade 9)

ADDITIONAL INFORMATION:

• If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.

• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that he or she needs a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office (518) 473-9689 or Email at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.

• Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

• For CSEA positions: Local Bidding Agreements will be honored.

• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.

• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.

• OPWDD is an Equal Opportunity/Affirmative Action Employer





APPLICATION PROCEDURE: Interested candidates should submit a cover letter detailing how you meet the minimum qualifications and should fax a current resume to the Capital District DDSO Human Resources Office. Please provide your social security number for service certification and transfer eligibility determination process. Please be sure to include the vacancy number on this announcement on your resume:

Capital District DDSO
Human Resources Office
Building 1
500 Balltown Road
Schenectady, New York 12304
Phone: 518-388-0838
Fax: 518-370-7536
Email: odh.personnel@opwdd.ny.gov