Review Vacancy
Date Posted: 02/27/19
Applications Due: 03/31/19
Vacancy ID: 64613
Position Information
NY HELPNo
AgencyPeople With Developmental Disabilities, Office for
TitleOffice Assistant 3 Calculations
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade14
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $49703 to $60371 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 8:30 AM
To 4:30 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Schenectady
Street Address Capital Disitrict DDSO
500 Balltown Road
City Schenectady
StateNY
Zip Code12304
Job Specifics
Minimum Qualifications DUTIES (include but are not limited to):
As an employee of the Central Business Administration, the person in this position would have the following duties and responsibilities:
1. Review purchase requests for appropriateness ensuring NYS procurement rules and regulations are followed,
2. Process purchase request in SFS,
3. Obtain appropriate/required documentation in compliance with the Business Services Center (BSC) and forward to them,
4. Work with the program requesting the good/service and the vendor to ensure the correct item(s) is/are purchased and delivered,
5. Place purchases on a NYS Procurement Card,
6. Maintain log of Procurement Card purchases and reconcile monthly to the Citibank Statement,
7. Create Procurement Card approval letters for services and send to vendors,
8. Obtain appropriate number of quotes for goods/service in compliance with OPWDD and NYS Procurement guidelines,
9. Supervise subordinate staff, including time and attendance, performance evaluations and training,
10. Complete performance tracker upon completion of each assignment to ensure the progress and outcome of each purchase request is readily accessible.
Duties Description MINIMUM QUALIFICATIONS:
• In title Office Assistant 3 (Calculations), or
• Eligible for 70.1 transfer by way of current permanent status in a title deemed comparable by the department of Civil Service (must also be within 2 salary grades of Grade 14).
Additional Comments Please note:
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
• OPWDD is an Equal Opportunity/Affirmative Action Employer
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Human Resources
Telephone 518-388-1843
Fax 518-370-7536
Email Address odh.personnel@opwdd.ny.gov
Address
Street Capital District DDSO
500 Balltown Road
City Schenectady
State NY
Zip Code 12304
Notes on ApplyingSubmit cover letter and résumé by March 31, 2019. Please reference EOA #18-248 in all correspondence.
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