Position Information

NY HELPNo

AgencyParks, Recreation & Historic Preservation, Office of

TitleProgram Aide

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $45159 to $55008 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address 625 Broadway

City Albany

StateNY

Zip Code12238

Job Specifics

Minimum Qualifications Candidates must be a permanent Program Aide, G-13, reachable on the appropriate Civil Service eligible list for Program Aide, G-13, or eligible for 70.1 transfer.

Duties Description The incumbent will report to the Director of Emergency Management and will provide essential administrative support to staff in the newly created Emergency Management Bureau. The incumbent needs to be very organized, work well independently without close review and supervision. Incumbent should be a self-starter, possess high level communication and coordination skills be able to perform a variety of tasks such as:

• Serve as the initial point of contact for the Director and all Emergency Management Bureau staff
• Assist in development of administrative processes and procedures
• Assist in production and delivery of program briefings and training presentations
• Manage Agency Operation Center support activities, to include developing staffing schedules for 24 hour operations
• Make travel arrangements for staff including hotels and process car requests, prior approvals and tax exempt forms for staff
• Serve as proxy for processing staff travel through the SFS, including Regional Emergency Managers
• Keep track of required reports and deadlines for complex emergency response, recovery and preparedness projects and programs
• Track expenditures and provide budgeting assistance such as compiling and reviewing budget data and providing budget projections
• Answer phones and respond to calls from both within and outside the agency in a professional manner
• Oversee subordinate clerical staff to ensure various clerical tasks such as filing, answering phones and processing of outgoing/incoming mail, photocopying/scanning various document formats (large scale maps, long reports, legal documents) and purchases of required supplies/equipment are completed in a timely manner
• Coordinate with internal and external information technology personnel to resolve issues related to staff phones and computers
• Word-processing, creating tables and spreadsheets, proofreading and editing documents. Transcribing meeting notes and recordings meetings and conference calls
• Coordination with and provide assistance to other bureaus/units in the Agency
• Other administrative duties as assigned

Additional Comments Preference will be given to candidates who have experience using SFS (State Financial System) and the Disaster Preparedness Asset Tracking (DPAT) system

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Brian Lee

Telephone 518-474-0453

Fax

Email Address Albany.Employment@parks.ny.gov

Address

Street 625 Broadway

City Albany

State NY

Zip Code 12238

 

Notes on ApplyingPlease submit a cover letter as well as a resume when applying for this position.