Position Information

NY HELPNo

AgencyCriminal Justice Services, Division of

TitleSecretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $41130 to $50405 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address 80 South Swan Street

Alfred E. Smith Building

City Albany

StateNY

Zip Code12210

Job Specifics

Minimum Qualifications Permanent service in this title, or one year of permanent competitive or 55 b/c service as a SG-9 or higher and otherwise eligible for transfer under Civil Service Law, or reachable on the Civil Service eligible list for this title.

Preferred qualifications: Proficiency in Microsoft Outlook, Word, Excel, and Access; ability to prepare mail merges; excellent organizational and time management skills; and the ability to use editing packages and PowerPoint.

Duties Description This position provides administrative support to the Administration and Probation Units within the Office of Program Development and Funding (OPDF). The Secretary 1’s duties will include, but will not be limited to, preparing formatting, and finalizing contracts; utilizing Grant Management System (GMS and Grants Gateway) to upload documents and emails as needed; preparing award notices, and emailing the notices to recipients; assisting with the daily operations of the units, and serving as backup for other units as needed; fielding and routing phone calls to the appropriate staff; submitting and tracking purchase and travel requests for the units; filing correspondence and general subject matter items; preparing and setting up meetings; and assisting, preparing, and managing correspondence, memos, reports, and other documents as needed.

Additional Comments Appointment is subject to Division of Budget waiver approval.

REASONABLE ACCOMMODATION: The NYS Division of Criminal Justice Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify Sheryl Kretzler, Associate Director of Human Resources at (518) 485-1704.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Theresa Scrodanus

Telephone (518) 457-3875

Fax (518) 457-4000

Email Address DCJSJobs@dcjs.ny.gov

Address

Street 80 South Swan Street

Alfred E. Smith Building

City Albany

State NY

Zip Code 12210

 

Notes on ApplyingPlease send a cover letter and resume to the email/address above. Please reference posting # 71910 on your cover letter.

DCJS was named to the Times Union’s list of 2017 through 2019 Top Workplaces as voted on by our employees, and received special recognition for fostering new ideas and communication.