Position Information

NY HELPNo

AgencyState Comptroller, Office of the

TitleSecretary 2, Item #04065

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $51558 to $62457 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? No

Location

County Suffolk

Street Address 250 Veterans Memorial Highway

City Hauppauge

StateNY

Zip Code11788

Job Specifics

Minimum Qualifications Interested candidates must be reachable on the Secretary 2 eligible list or eligible to transfer under Section 70.1 of the Civil Service Law.
70.1 Transfer:
Individual must have one year of permanent competitive service in a qualifying title allocated to a grade 13 or higher. If the candidate is not currently incumbering, or has not previously held a keyboard or secretarial title, the candidate will have to take and pass a typing proficiency exam to qualify for transfer.

Duties Description Audit and Governmental Support
• Taking phone calls from local officials and taxpayers and referring to available staff for assistance.
• Reviewing incoming correspondence and refer it to the appropriate staff member.
• Preparing correspondence and other documents needed by the staff.
o Reviewing outgoing correspondence for proper grammatical usage, clarity, factual correctness, compliance with policy and conformance to instructions. Ensures that appropriate materials are attached, if applicable
o Creating letters and setting up meetings with local officials or taxpayers when requested
• Assembling and organizing materials and information to prepare for upcoming audits
o Maintaining files of documents related to Local Government Units.
• Other related duties as assigned.

Office Administration
• Scheduling interviews for potential new employees, checking references, preparing and sending related correspondence and processing new employee paperwork.
• Arranging meetings, training or conferences; assembling and coordinating materials. As requested, attending such meetings and preparing a summary of the meeting’s conclusions or agreed upon courses of action. Maintaining meeting, training and conference calendars.
• Maintaining files (including electronic) of correspondence and other documents. Maintaining confidential information and periodically purging obsolete material in compliance with established policies
• Maintain an up-to-date inventory of office supplies for the staff working in the regional office, and order new supplies as needed.
• Monitoring and verifying time off requests and time cards of staff in the region and maintaining the weekly itineraries and phone list of staff.
• Maintaining and monitoring staff activities in the “Management Information System” database (automated time management system); creates/designs reports for managers’ use.
• Making travel arrangements (hotel, air, ground transportation) for staff as requested. Also responsible for reviewing and auditing staff travel reimbursement vouchers for management approvals.
• Other related duties as assigned.

Additional Comments Desired Competencies
• Good Organizational Skills
• Knowledge and Use of Technology
• Demonstrates Teamwork
• Good Work Ethic
• Professional Demeanor

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Sara Burt

Telephone (518) 474-1924

Fax (518) 486-6723

Email Address recruit@osc.state.ny.us

Address

Street 110 State street, 12th Floor

City Albany

State NY

Zip Code 12236

 

Notes on ApplyingInterested candidates should submit a cover letter and resume to recruit@osc.state.ny.us no later than July 21, 2019. Please reference Item #04065 – GOER-SAB when responding.
When responding, please include the reference number and letters listed in this section. The GOER ID # should not be included.