Position Information

NY HELPNo

AgencyTemporary and Disability Assistance, Office of

TitleSecretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $41130 to $50405 Annually

Employment Type Full-Time

Appointment Type Provisional

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address Audit & Quality Improvement

40 North Pearl Street

City Albany

StateNY

Zip Code12243

Job Specifics

Minimum Qualifications Eligible for a lateral transfer or a 70.1 transfer by having one year of permanent competitive service in an appropriate title*.

*In addition, candidates must be able to enter text at a rate of 30 words per minute corrected with at least 96% accuracy. Candidates must either provide documentation of their typing skills or pass a performance test before being considered for appointment.

OR

PROVISIONAL QUALIFICATIONS:
One year of permanent competitive or 55-b/55-c service as a Data Entry Machine Operator, Data Entry Machine Operator (Spanish Language), Keyboard Specialist 1, Keyboard Specialist 1 (Spanish Language), Keyboard Specialist 2, Keyboard Specialist 2 (Spanish Language), Law Department Document Specialist, Law Department Document Specialist Trainee 1, Law Department Document Specialist Trainee 2, Office Assistant 1 Keyboarding, Office Assistant 1 Keyboarding (Chinese Language), Office Assistant 1 Keyboarding (Spanish Language), Office Assistant 2 Keyboarding, Office Assistant 2 Keyboarding (Spanish Language), or Senior Data Entry Machine Operator.

Duties Description The specific responsibilities of this position include, but are not limited to, the following:
• Communicate clearly and effectively with co-workers and the public in person, on the telephone, and in writing;
• Perform clerical and secretarial functions such as scanning and file maintenance, scheduling meetings, taking care of office machinery, handling mail and office supplies;
• Prepare, finalize and distribute audit reports according to office protocol for central office and regional office managers;
• Complete required administrative reports timely and accurately;
• Process manual employment verifications;
• Serve as AQI Intranet content liaison;
• Distribute and monitor executive correspondence and track, prepare and transmit responses from managers;
• Support the AQI Director, including correspondence, telephones, scheduling, travel; and
• Perform other administrative tasks, as necessary.

Additional Comments You must be a current New York State employee to apply for this position. A full-time, permanent or provisional appointment will be made. If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title.

***Candidates should reference posting #19-161 when submitting your application.*** If submitting electronically, please reference posting #19-161 as part of your subject line.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Recruitment Unit

Telephone (518) 402-3991

Fax (518) 474-9374

Email Address jobpostings@otda.ny.gov

Address

Street 40 North Pearl Street, 12B

City Albany

State NY

Zip Code 12243

 

Notes on ApplyingTo apply, please send a cover letter and resume. Include a current, Civil Service title and grade level and clearly state how you meet the minimum qualifications.

You may be required to provide acceptable proof of education, experience, credential and/or license to demonstrate that you meet the minimum qualifications for appointment to this position.

Applicants will be required to prove their eligibility for employment based upon acceptance of a position in accordance with the Immigration Reform and Control Act of 1986.

If you are a retiree currently receiving benefits, indicate this and the name of the retirement system in your response.

In accordance with state law, Governor’s Executive Order No. 6 and Section 504 of the Federal Rehabilitation Act of 1973, as amended, the NYS Office of Temporary and Disability Assistance does not discriminate against disabled individuals. If you are disabled and require reasonable accommodation at the time of the interview, please contact the Office of Equal Opportunity and Diversity in Albany at (518) 473-8555.