Review Vacancy
Date Posted: 03/24/20
Applications Due: 04/30/20
Vacancy ID: 80242
Position Information
NY HELPNo
AgencyAttorney General, Office of the
TitleLaw Department Document Specialist (LDDS) or LDDS Trainee
Occupational CategoryClerical, Secretarial, Office Aide
Salary GradeNS
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $31870 to $46103 Annually
Employment Type Full-Time
Appointment Type Contingent Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.50
Workday
From 8:30 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County New York
Street Address 28 Broadway
City New York
StateNY
Zip Code10005
Job Specifics
Minimum Qualifications REACHABLE ON THE OFFICE ASSISTANT 1 (KEYBOARDING) CIVIL SERVICE ELIGIBLE LIST
OR PERMANENT OR CONTINGENT PERMANENT STATUS AS A LDDS, LDDS TRAINEE OR
OFFICE ASSISTANT 1 (KEYBOARDING) OR ELIGIBLE TO TRANSFER
CANDIDATE MAY BE REQUIRED TO TAKE AND PASS A TYPING PERFORMANCE TEST.
Duties Description DUTIES:
• Provide direct support to attorneys, architects, engineers and paralegals through processing documents and entering data.
• Draft and send letters to complainants and other parties on behalf of attorneys and other professionals.
• Assist paralegals with the review of subpoena documents such as Con Ed records by filling out forms, proofreading, and mailing the documents out to their designated party.
• Processing incoming complaints using the NY Matters database.
• Conduct research for attorneys by reviewing cases, looking up property information, using the government database to gather information
• Conduct Oracle searches to determine the status of plans, including when a principal of a sponsor has filed another plan with the DOL.
• Assist in processing and tracking data, including Assurances of Discontinuance using Microsoft Excel and other software
• Answer bureau’s incoming calls and route calls to appropriate staff.
• Process bureau’s incoming mail using MS Access and distribute to appropriate staff.
• Create and edit documents for public use
• Closing complaint/enforcement files using NYMatters and the Paper Archives Management (PAM) system.
• Provide additional administrative support to staff, as requested.
Additional Comments THIS IS A 18-MONTH TRAINEESHIP LEADING TO SALARY GRADE 9.
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Brianna Guckemus
Telephone (518) 776-2500
Fax (518) 915-7754
Email Address HR.Recruitment@ag.ny.gov
Address
Street Office of the Attorney General, Human Resources Managment Bureau
The Capitol
City Albany
State NY
Zip Code 12224
Notes on ApplyingEmail is the preferred method of applying. Please send your cover letter and resume to HR.Recruitment@ag.ny.gov. Please reference vacancy ID #80242 in the subject line.
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