Position Information

NY HELPNo

AgencyMental Health, Office of

TitleAdministrative Assistant 2, New York State Psychiatric Institute, (formally Secretary 2), P21781

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $52589 to $63705 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 40

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County New York

Street Address New york State Psychiatric Institute

1051 Riverside Drive

City New York

StateNY

Zip Code10032

Job Specifics

Minimum Qualifications Open to New York State Employees:
Candidates must be reachable for appointment from the current Civil Service eligible list for Secretary 2;

OR

Be eligible for transfer via Section 70.1 of the Civil Service Law.

To qualify for Section 70.1 transfer, candidates must have at least one year of permanent competitive or 55-b/55-c service in a title approved for transfer by Civil Service within two salary grades of the Grade 15 level.

Or

Promotion: one year of service as Administrative Assistant 1 and be eligible for appointment from the Secretary 2 (now Administrative Assistant 2) eligible list for permanent appointment.

Candidates who have not previously served in a keyboarding title must demonstrate adequate keyboarding skills (i.e. the ability to type 30 words per minute with at least 96% accuracy) by passing the typing performance test.

Duties Description As an Administrative Assistant 2, you would perform tasks which fall into four broad categories: communication, coordination, organization, and records maintenance. Within these categories, you would perform a variety of tasks which enable managers and program staff to accomplish the mission of the agency. You would review incoming correspondence and draft responses where appropriate; review outgoing correspondence; research background information; transmit instructions to staff and conduct follow-up. You would handle telephone calls and visitors and respond to questions; coordinate and arrange meetings; establish office procedures; design, set up, and maintain office filing systems (including electronic); resolve day-to-day operational problems; coordinate information flow by acting as liaison among key executives, staff, and other employees, and the public; and operate equipment which requires the skilled use of a standard alpha-numeric keyboard to produce correspondence, reports, and other agency documents. As an Administrative Assistant 2, you would participate in the management of an office or in the full scope of the program.

Additional Comments Background Investigation Requirements:
Prospective appointees will be: 1) Checked against the Staff Exclusion List (SEL) maintained by the Justice Center for the Protection of People with Special Needs. Prospective employees whose names appear on the SEL as having been found responsible for serious or repeated acts of abuse or neglect will be barred from appointment and may have their names removed from the eligible list(s) for the title(s) if applicable. 2) Investigated through a Criminal Background Check (CBC) that includes State and federal Criminal History Record Checks. All convictions must be reported; conviction of a felony or misdemeanor, or any falsified or omitted information on the prospective appointee’s employment application may bar appointment or result in removal after appointment. Each case will be determined on its own merits, consistent with the applicable provisions of State and federal laws, rules, and regulations. Prospective employees will be fingerprinted to obtain a record of their criminal history information and may be required to pay any necessary fees. 3) Screened against the Statewide Central Register of Child Abuse and Maltreatment (SCR). Prospective employees may be required to pay any necessary fees. Additionally, prospective employees whose names are indicated on the SCR may be barred from appointment.

Additional Comments: This position is eligible for a downstate adjustment of $3,026.

Appointment to this position is contingent upon Division of Budget approval to fill.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Human Resources

Telephone

Fax 212-795-0786

Email Address hrnyspi@nyspi.columbia.edu

Address

Street New York State Psychiatric Institute

1051 Riverside Drive

City New York

State NY

Zip Code 10032

 

Notes on ApplyingPlease indicate the Title, Vacancy ID # and Location of the position you are applying for in the subject line of your email or fax. Please complete the Office of Mental Health Employment Application and submit it along with your resume and other application materials via fax, mail or the Human Resources email address noted above.

http://www.omh.ny.gov/omhweb/employment/docs/employment-application.pdf

The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. The Office of Mental Health embraces diversity and promotes a workplace in which individual differences are recognized, appreciated, and respected. The New York State Office of Mental Health is an equal opportunity/affirmative action employer.