Position Information

NY HELPNo

AgencyHuman Rights, Division of

TitleOffice Assistant 3 (Calculations)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $49703 to $60371 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Bronx

Street Address One Fordham Plaza

4th Floor

City Bronx

StateNY

Zip Code10458

Job Specifics

Minimum Qualifications Transfer opportunity open to qualified employees of New York State:

MINIMUM QUALIFICATIONS

Candidate must be currently employed by NYS with one year or more of permanent or contingent-permanent service as an Office Assistant 3 (Calculations) OR be currently employed by NYS with one year or more of permanent or contingent-permanent service in a title at or above a SG-12 and be eligible to transfer to Office Assistant 3 (Calculations) under Section 70.1 of the NYS Civil Service Law.

PREFERRED QUALIFICATIONS

• Business Office experience
• Knowledge of vouchers
• Knowledge of Statewide Financial System (SFS)
• Knowledge of State Finance Law
• Knowledge of Comptroller’s Rules and Regulations
• Knowledge of appropriation accounting
• Knowledge of bookkeeping principles
• Knowledge of the State Code of Accounts

Duties Description Serving as the principal office aide to the Director of Finance, the Office Assistant 3 (Calculations) will perform the following duties:

• Effectively audit and process vouchers and submit the vouchers to the Office of the State Comptroller.
• Posts required information from vouchers and invoices into the Statewide Financial System (SFS).
• Keeps detailed accounting records as assigned.
• May prepare periodic reports on the status of funds.
• Works with mailroom staff to insure supplies are sufficiently stocked; orders new supplies, as required.
• Works as the lead person to review all inventory in the mailroom; establishes minimum level of inventory of office supplies required by the agency to address Regional and Central Office supply inventories.
• Monitors usage of supplies to insure an even distribution to various departments and Regional Offices; identifies departments and Regional Offices who have an excessive usage of supplies; maintains budget of supplies.
• Maintains petty cash account; responsible for disbursement of books.
• Performs routine office functions, including proper filing of printed reports and organization of shared workspace.
• May function in a supervisory capacity, if needed.

Additional Comments In addition to base salary, employee will receive $3,026 in location pay annually.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Janaire Malloy, Human Resources Specialist 2

Telephone

Fax (718) 741-3214

Email Address resume@dhr.ny.gov

Address

Street One Fordham Plaza

4th Floor

City Bronx

State NY

Zip Code 10458

 

Notes on ApplyingPursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via e-mail at Info@goer.ny.gov