Review Vacancy

Date Posted: 09/15/21
Applications Due: 09/28/21
Vacancy ID: 91254

Position Information


TitleOffice Assistant 2 Stores/Mail

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $37507 to $37507 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%


Workweek Mon-Fri

Hours Per Week 37.5


From 8 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No


County Onondaga

Street Address 1 Forestry Dr.

City Syracuse


Zip Code13210

Job Specifics

Minimum Qualifications Must be reachable on current Office Assistant 2 Stores/Mail, SG-09 list or currently hold the
title Office Assistant 2 Stores/Mail, SG-09 or a title from which transfer is appropriate.
• New York State Driver’s License required.
• Ability to drive a forklift.

Duties Description POSITION DESCRIPTION: The Office Assistant 2 mailroom clerk is responsible for all operations in the campus mailroom. This includes:
• Receiving, processing, sorting, and distribution of all campus faculty and staff mail.
• Inform and train campus community on changes in USPS guidelines and regulations
• Complete campus mailroom and vehicle recharges
• Cross train in shipping & receiving
• Monitor balances on the postage meter, bulk mail and business reply accounts and United States Postal Service (USPS) fees, and work with Business Office to ensure timely replenishment of balances.
• Serve as main contact with the USPS for the campus.
• Utilize USPS regulations and rates to determine cost effective solutions for campus mailings
• Supervise and train the student workers, mailroom volunteer, and support staff.
• Order supplies for the mailroom.
• Resolve bulk mail and business reply billing discrepancies with the local postal office and third party bulk mail vendors.
• Respond and resolve campus customer complaints
• Provide support and backup for Shipping and Receiving department
• Ensure the campus mailroom is compliant with USPS regulations
• Maintain various postal records and report chargeback information to the business office
• Utilize mailroom equipment
• Provide recommendations for mailroom process flow improvement
• Research all misdirected mail, forward or return mail following postal regulations
• Receive packages from the campus community for UPS, FedEx, DHL
• Provide excellent customer service to students, faculty and staff
• Able to lift heavy packages

Additional Comments Employment application is required to be submitted on-line at

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Human Resources Office

Telephone 315-470-6611

Fax 315-470-6953

Email Address


Street 1 Forestry Dr.

City Syracuse

State NY

Zip Code 13210


Notes on ApplyingEmployment application is required to be submitted on-line at