Position Information

NY HELPNo

AgencyTransportation, Department of

TitleOffice Assistant 2 (Calculations)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $37507 to $46103 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Erie

Street Address 100 Seneca St.

City Buffalo

StateNY

Zip Code14203

Job Specifics

Minimum Qualifications To be considered for appointment, candidates must be reachable from the appropriate Civil Service
eligible list or be eligible for transfer in accordance with Civil Service Law.

Duties Description The incumbent will be responsible for the duties described below.

Thorough knowledge of SFS processes to:

• Monitor, review and process invoice payments for Admin Services including utilities, security
guards, carrier delivery services, etc.
• Resolve invoice discrepancies with vendor
• Monitor match exceptions and contact various program areas for resolution of same.
• Create requisitions and purchase orders
• Process purchase order change notices in FileNet
• Process procurement card transactions
• Provide backup coverage to process miscellaneous revenue and various grant transactions
• Provide backup point-of-contact coverage for problem resolution in SFS including but not
limited to password resets
• Provide backup coverage for mailroom including the receipt of deliveries and sorting mail
• Provide office telephone coverage when needed
• Sorting and distribution of Regional employee paychecks
• Basic clerical skills including, but not limited to filing, faxing, typing, data entry, etc.
• Basic knowledge of various computer software programs including, but not limited to Outlook,
Word and Excel

Responsibilities may include serving a role within the Incident Command System to support the
department’s response to regional and statewide emergency situations.

Additional Comments Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to
ask, or mandate, in any form, that an applicant for employment provide his or her current
compensation, or any prior compensation history, until such time as the applicant is extended a
conditional offer of employment with compensation. If such information has been requested from you
before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via
email at info@goer.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Bridget Sullivan

Telephone

Fax

Email Address dot.sm.mo.hr.personnel@dot.ny.gov

Address

Street NYS Department of Transportation, Personnel Bureau

50 Wolf Road

City Albany

State NY

Zip Code 12232

 

Notes on ApplyingInterested candidates should submit a current resume no later than September 28th, 2021