Position Information

NY HELPNo

AgencyHealth, Department of

TitleOffice Assistant 2 (Keyboarding) (OA2) - 52003

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $36772 to $45200 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 1%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address Office of Primary Care and Health Systems Management

875 Central Ave

City Albany

StateNY

Zip Code12206

Job Specifics

Minimum Qualifications Permanent Transfer Candidates: Current New York State employee with one year or more of permanent or contingent-permanent service as an Office Assistant 2 (Keyboarding), G-9 OR one year or more of permanent or contingent-permanent service in a title at or above a G-7 and eligible for transfer under section 70.1 of the Civil Service Law.

Provisional Promotion*: NYS DOH employee with one year or more permanent or contingent-permanent, competitive status in an office assistant, clerical, or keyboarding title allocated to Grade 5 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/37898titles.cfm

Preferred Qualifications: Proficiency in verbal and written communication skills including but not limited to the ability to effectively communicate with internal and external customers. Proficient in use of MS Office Suite. Familiarity with Statewide Financial System (SFS). Must be able to work under pressure and meet deadlines while maintaining a positive attitude and providing exemplary customer service. Must be able to work independently and in groups to carry out assignments to completion within parameters provided while meeting deadlines and prioritizing tasks as assigned.

Duties Description The Office Assistant 2 (Keyboarding) position will provide clerical support for the Bureau of Emergency Medical Services and Trauma Systems (BEMSATS) Administrative Section such as filing, typing, data entry, answering phones, preparing vouchers for payment and collecting fees. The incumbent will be responsible for: processing transactions and maintaining records for the section; organizing, processing and maintaining EMT and Paramedic course reimbursement vouchers and submitting them for approval to pay; responding to customer requests for information and researching issues through the use of the Bureau's database system; performing the receiving function in Statewide Financial System (SFS) for Bureau purchases. Additionally, this position assists the section with contract management tasks such as communicating and following up with vendors to collect required contract documentation; creating grant voucher payments in SFS and submitting for approvals; filing contract supporting documentation; maintaining main contract Bureau Management Log (BML); filing correspondence appropriately; resolving complaints and problems; maintaining compliance with all NYS DOH and BEMSATS policies and procedures; working directly with other Bureau staff and management and performing related duties as assigned by the supervisor.

Additional Comments *pending canvass outcome. Permanent, full time. If three or fewer New York State Department of Health promotional candidates respond to this notice, the agency may, at its discretion, nominate a qualified employee for non-competitive promotion under the provisions of Section 52.7 of the Civil Service Law. Employees must have one year or more of permanent or contingent-permanent, competitive service in qualifying title such as Office Assistant 1 (KB) or Mail & Supply Clerk (full title listing here: https://www.cs.ny.gov/examannouncements/announcements/37898titles.cfm) . If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Human Resources Management, LD/OA2KB/52003

Telephone 518-473-8953

Fax (518) 473-3395

Email Address resume@health.ny.gov

Address

Street ESP - Corning Tower

Room 2217

City Albany

State NY

Zip Code 12237

 

Notes on ApplyingSubmit resume to Human Resources Management Group, LD/OA2KB/52003, Room 2217, Corning Tower Building, Empire State Plaza, Albany, New York 12237- 0012, or fax to (518)473-3395, or by email to resume@health.ny.gov, with Reference Code LD/OA2KB/52003 included in the subject line. Failure to include the required information in the subject line of your email or fax may result in your resume not being considered for this position. Resumes will be accepted until October 20, 2021.