Position Information

NY HELPNo

AgencyEnvironmental Conservation, Department of

TitleOffice Assistant 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $31870 to $39423 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address 625 Broadway

City Albany

StateNY

Zip Code12233

Job Specifics

Minimum Qualifications Reassignment - Currently in the title and an employee of DEC
or

Reinstatement Eligible - Previously held the title on a permanent competitive basis or held a title as indicated under the transfer eligible section on a permanent competitive basis.
or

Transfer Eligible - One year of permanent competitive service at Salary Grade 4 or higher and either:
Eligible for transfer under Section 70.4: Must meet the open competitive minimum qualifications below;
or

Eligible for transfer under Section 70.1: Permanent competitive service as an Office Assistant 1 (Stores/Mail), Office Assistant 1, Office Assistant 1 (Keyboarding), Office Machine Operator. Also any language parenthetic for the above titles. Additional titles which qualify can be found on the Department of Civil Service website, search "GOT-IT."

55-b/55-c Candidates must meet the open competitive minimum qualifications below and include with their resume or application, a copy of the letter from Civil Service which indicates approval for the 55-b/55-c program.

Open competitive minimum qualifications (provided for 55b/c candidates and 70.4 transfer eligibles): There are no minimum qualifications. You must be able to demonstrate the ability to perform the essential functions of the position.

Duties Description This position will be in the Division of Management & Budget Services. Duties include general office tasks such as filing; copying; scanning; answering phones and providing phone backup; ordering and maintaining office supplies; responding to emails/questions; maintaining files; opening and distributing mail; processing outgoing mail; mail merges and formatting letters for processing; working on special projects as needed, in addition to the following: send out purchase orders and contract documents; manage Contract Bureau’s mailbox; update contract database; review, post, track and follow up on budget errors; maintain/monitor Attachment A’s; maintain multi-function machines; Filled Position Reports (Salary and Hourly);

Assist and provide backup to the Administrative Assistant with tasks such as maintaining Division Director’s signature folders; scheduling interviews; scheduling/setting up meetings; maintaining Journal Voucher log/mailbox; responding to laptop and projector requests; maintaining Records Management records/spreadsheet; maintaining extra/backup keys for employees and Division cabinets.

Additional Comments Must have a valid driver's license or demonstrate the ability to meet the transportation needs of the position.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Sherri Montross

Telephone 518-402-9273

Fax 518-402-9038

Email Address PostingResponses@dec.ny.gov

Address

Street 625 Broadway

City Albany

State NY

Zip Code 12233

 

Notes on ApplyingPlease email or mail your resume to the above. Be sure to include Posting #21-626 on your resume or it may not be accepted.