Position Information

NY HELPNo

AgencyInformation Technology Services, Office of

TitleOffice Assistant 3 (Calculations), Ref. #00422BUD-R

Occupational CategoryAdministrative or General Management

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $49703 to $60371 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address Swan Street Building, Core 4

Empire State Plaza

City Albany

StateNY

Zip Code12220

Job Specifics

Minimum Qualifications Open to NYS employees with one year of permanent competitive service as an Office Assistant 3 Calculations, SG-14 OR in a position approved for transfer under Section 70.1 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in advancement of more than two salary grades.

Note: If you are on the examination eligible list for the position title in this location, you do not need to respond to this posting unless you are also eligible for appointment by one of the qualifications listed above. Candidates must be reachable on the current eligible list for this title in order to be list appointed.

Duties Description Under the direction of the Senior Budgeting Analyst, SG18, within the Finance-Budget Office, the Office Assistant 3, Calculations, will be responsible for monitoring the State Financial System (SFS) Role Request mailbox daily for password resets and SFS role-mapping requests, assigning Purchase Requests in SFS to budget analysts, and providing backup support for the office administration. Specific duties include, but are not limited to:
• Serve as back up Agency Security/Employee Data/Workflow Administrator for SFS.
• Run SFS reports for ITS Finance Office.
• Review emails from ITS Personnel Office regarding employee personnel changes, update workbooks, update employee profiles.
• Monitor SFS shared mailbox to assist Agency Users with SFS questions.
• Monitor SFS worklists, re-assign transactions, resolve processing errors.
• Process requests for Travel profiles.
• Back-up to Administrative Assistant (file documents, schedule meetings, review contracts/bids).
• Process Purchase Order Change requests as needed

Additional Comments Background check and fingerprinting are required.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Louise C. Nails

Telephone (518) 473-5282

Fax (518) 402-4924

Email Address HRresumes@ogs.ny.gov

Address

Street Empire State Plaza

Corning Tower, Floor 26

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingTo apply, please submit a cover letter and resume to the attention of Louise C. Nails and indicate you are applying for Office Assistant 3 Calculations, Ref. #00422BUD-R. In your cover letter, please clearly indicate how you meet the minimum qualifications, as stated above, and describe relevant experience for this position.

Your Social Security Number may be required in order to confirm your eligibility.