Position Information

NY HELPNo

AgencyInformation Technology Services, Office of

TitleSupervisor Agency Accounts, Ref. #15404

Occupational CategoryFinancial, Accounting, Auditing

Salary Grade25

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $81446 to $102661 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address Empire State Plaza

Swan Street Building, Core 4, Fl 1

City Albany

StateNY

Zip Code12220

Job Specifics

Minimum Qualifications Open to NYS employees with one year of permanent competitive service as an Associate Accountant, SG-23 and eligible to transfer to the Supervisor, Agency Accounts, title under Section 70.1 of the Civil Service Law; or, NYS employees with one year of permanent competitive service at the SG-23 level or above, and eligible for transfer to the Supervisor, Agency Accounts, title under Section 52.6 of the Civil Service Law. This transfer cannot be a second consecutive transfer resulting in an advancement of more than two SG grade levels.

Duties Description Under the direction of Assnt Dir Fncl Admn 3, within the Finance Office Accounts Payable section, the incumbent will oversee the staff responsible for processing all ITS invoices and OGS billings and assist in processing, tracking and maintaining vendor invoices and consultant timesheets.
Manage Accounts Payable Unit staff and invoicing for the agency for over 390 vendors, totaling roughly 17,000 invoices annually;
• Analyze data and reports to make recommendations and implement changes on ITS accounts payable processes;
• Report out on agency invoicing, vendor interactions and payment status to ITS Executives;
• Collaborate with ITS Budget Unit, ITS Procurement and Programs to ensure appropriateness of payments and funds availability;
• Audit invoice inventory and service accounts as needed to identify missing invoices and incorrect billing;
• Coordinate and perform testing function with the Statewide Financial Services (SFS), Business Services Center (BSC), and ITS staff on new and existing accounts payable functioning within SFS;
• Answer invoicing inquiries and status updates for outside vendors and other State agencies;
• Create reports using financial systems and in-house databases for ITS staff, external agencies and vendors;
• Oversee Employee Travel requests;
• Perform full range of supervisory responsibilities.

Additional Comments All candidates are subject to fingerprinting and full background check.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Human Resources

Telephone 518 473-5282

Fax 518 486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street Empire State Plaza

Swan Street Building, Core 4

City Albany

State NY

Zip Code 12220

 

Notes on ApplyingTo apply, please send a cover letter and resume, no later than December 18, 2021 and indicate that you are applying for Supervisor Agency Accounts, Ref#15404. In your cover letter, please clearly indicate how you meet the minimum qualifications as stated above and describe relevant experience for this position. Your Social Security number may be required in order to confirm your eligibility.