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Review Vacancy

Date Posted 03/10/22

Applications Due04/13/22

Vacancy ID100594

AgencyDASNY - Dormitory Authority of the State of New York

TitleAdministrative Assistant, Construction Services Specialist- Albany

Occupational CategoryOther Professional Careers

Salary GradeNS

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $44015 to $44015 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 515 Broadway

City Albany

StateNY

Zip Code12207

Minimum Qualifications Minimum Qualifications

Associate’s degree plus three years relevant experience or a High School diploma or equivalent plus four years of DASNY relevant experience. Must possess a valid driver’s license.

Preferred Qualifications

Bachelor's degree in Computer Science, Business Administration, Construction Technology or related field plus one year relevant experience. Experience with JD Edwards and Contract Manager preferred. Must possess a valid driver’s license.

Duties Description Primary Purpose

The Construction Services Specialist works with various financial and construction systems/applications to assist DASNY personnel and clients in the management of project related data.

Essential Functions

Manage project financial and non-financial information in the systems critical to successful client and management reporting.

Manage, prioritize and/or perform clerical and administrative workload; assign and monitor completion of work.

Review and/or approve documents, reports and other tasks and assignments performed by clerical staff.

Develop, prepare and maintain various reports, documents, spreadsheets, databases, logs and charts of moderate complexity requiring use of intermediate and advanced computer application skills.

Analyze data, detect and correct problems in the financial management and project management systems to insure data integrity within and between systems.

Process various project specific activities in the financial and project management systems including, but not limited to, project set-up requests, budget changes and reallocations, contract amendments and change orders. Working with financial and project management systems and DASNY personnel, analyze project and contract eligibility for close-out.

Coordinate, facilitate and administer project close-out process.

Manage client access to the Project Status Report and other reports on DASNY's Extranet, and establish channels of communication with DASNY's external clients for this purpose.

Conduct project site visits; provide project administration and support to onsite project management at various field sites for extended periods of time.

Train internal and external systems users.

Recommend and develop improvements to unit processes, documents and forms.

Assist in monitoring the unit budget, prepare payment documentation and purchase order requisitions.

Assist in the development, testing and implementation of computerized systems applications

Research information, prepare moderately difficult analysis and present findings.

Confer and/or correspond with internal and external parties to assure proper completion forms, documents and other materials in accordance with applicable requirements, identify and describe potential problems or delays encountered and relay relevant information to unit manager/supervisor

Other Duties and Responsibilities

Manage e-mail distribution lists for internal and external users of Contract Manager, PSR and other reports.

May train and evaluate employees.

Assist with the documentation and implementation of procedures.

Assist with internal controls implementation, review and testing.

Undertake special assignments as directed.

Must maintain regular attendance in accordance with DASNY attendance and leave policies.

Must adhere to the NYS Information Security Policy Standards established and issued by the Office of Cyber Security and Critical Infrastructure Coordination. (Standards can be found on the Intranet).

Supervision

Supervision of employees may be required.

Additional Comments DASNY provides financing and construction services to public and private universities, not-for-profit healthcare facilities, and other institutions which serve the public good.

We offer a comprehensive benefits plan, which includes:

• Choice of several health insurance plans
• Dental & vision insurance
• Membership in the NYS Retirement System
• Deferred Compensation Investment Plan
• 13 vacation days per year
• 13 sick days per year
• 5 days of personal leave per year
• 12 paid holidays per year
• Tuition reimbursement
• Training & development opportunities

Some positions may require additional credentials or a background check to verify your identity.

Name Dinika Benedict

Telephone

Fax

Email Address Recruiting@dasny.org

Address

Street 515 Broadway

City Albany

State NY

Zip Code 12207

 

Notes on ApplyingPlease copy and paste the link in your browser to apply:

https://recruiting.ultipro.com/DOR1000DASNY/JobBoard/fa77be2f-2f91-4253-a56e-02d5460585df/Opportunity/OpportunityDetail?opportunityId=6543f85e-7eef-4daf-88cf-dcc95e41e8f1&sourceId=51d22c90-91cb-4dbb-9cc2-8cd94492d1fb


DASNY is an Equal Employment Opportunity employer committed to excellence and diversity.
All qualified candidates are encouraged to apply.

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