Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.
Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Review Vacancy

Date Posted 05/02/22

Applications Due06/02/22

Vacancy ID104071

AgencyHuman Rights, Division of

TitleExecutive Assistant

Occupational CategoryClerical, Secretarial, Office Aide

Salary GradeNS

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $59038 to $73259 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Exempt Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Bronx

Street Address One Fordham Plaza

4th Floor

City Bronx

StateNY

Zip Code10458

Minimum Qualifications MINIMUM QUALIFICATIONS

• Bachelor’s Degree preferred
• Experience working in a busy and fast-paced office, preferably for a high-level executive or as a legal assistant
• Ability to work efficiently and under deadlines in a fast-paced environment
• Ability to communicate clearly, both orally and in writing
• Strong organizational skill
• Supervisory experience preferred

Duties Description DUTIES DESCRIPTION

• Maintains the Commissioner’s schedule and makes all arrangements related to that schedule, including travel and meeting arrangements.
• Serves as the manager of the Executive Office, ensuring, among other things, the time and attendance of staff located in that Office, the proper administration and support coverage of the Office, the proper functioning of Office equipment, and the adequate stock of supplies.
• Develop policies and procedures to govern the work records of the Commissioner’s Office.
• Maintain the records and files of the Commissioner’s Office in a way that ensures security, completeness, and easy accessibility by the Commissioner.
• Drafts correspondence as requested or as needed by the Commissioner.
• Submits all forms and paperwork required by the Commissioner or the office in accordance with Division requirements.
• Distributes correspondence as appropriate and ensures timely follow-up/response by staff to whom the correspondence has been distributed. Maintains log and files regarding the same.
• Prepares and submits orders for the Commissioner’s signature, and forwards orders to the appropriate parties.
• Completes miscellaneous projects, assignments, and/or tasks relating to programmatic and/or operations functions.

Additional Comments Downstate employees earn an additional $3,026 in location pay annually.

Some positions may require additional credentials or a background check to verify your identity.

Name Janaire Malloy, Director of Human Resources Management

Telephone

Fax (718) 741-3214

Email Address resume@dhr.ny.gov

Address

Street One Fordham Plaza

4th Floor

City Bronx

State NY

Zip Code 10458

 

Notes on ApplyingPlease submit resume along with a cover letter.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via e-mail at Info@goer.ny.gov.

Printable Version