Duties Description Under the supervision of the Regional Director, the incumbent will:
• Answer the telephone for the Regional Director, Assistant Regional Director and Park Operations Manager 1 and take messages, transfer calls, and give information to callers as appropriate.
• Open, read, and route incoming mail or other materials.
• Track and coordinate assignments and work self-sufficiently to resolve competing priorities.
• Set up and manage paper and electronic filing systems.
• Use various information technology applications such as email, databases, spreadsheets, and word processing applications to complete needed assignments.
• Operate office equipment such as printers, scanners, and copiers.
• Create, maintain, and enter information into spreadsheets and databases.
• Maintain & coordinate scheduling, including scheduling and confirming meetings, conferences, and special events as well as making any necessary arrangements in relation to the meeting, conference, or event.
• Complete forms in accordance with agency procedures.
• Make copies of various documents, place them in proper files, and distributes them to appropriate staff.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Compose, type, and distribute meeting notes, correspondence, and reports.
• Prepare and mail various items, including letters, reports, and packages.
• Establish work procedures and practices.
• Take meeting minutes and/or prepare material from dictation.
Additional Comments OPERATIONAL NEEDS:
• College degree preferred, high school diploma or equivalent required.
• Minimum of 3 years administrative experience is preferred.
• Must be able to work with confidential information
• Must be able to prioritize a wide range of responsibilities
• Must be able to resolve competing priorities independently
• Must be able to work well under deadlines.
• Must be able to effectively communicate and interface with Regional Office staff, State Operations Staff, Agency staff and customers, both internal and external.
• Must show proficiency with Microsoft Office, including Word, Excel, and Outlook
There are various benefits that a year-round seasonal employee is entitled to, which vary based on negotiating unit and may include:
• Vacation, Holiday, Sick, And Personal Leave
• Health Care Coverage
• Retirement Plan
• Payroll Deduction Savings Plans
• Tuition Assistance Programs
Learn more about our benefits for permanent state employees, visit: https://parks.ny.gov/employment/benefits.aspx
Some positions may require additional credentials or a background check to verify your identity.
Notes on ApplyingAPPLICATION PROCEDURE:
All qualified persons are invited and encouraged to apply. It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications.
If you feel you meet the minimum qualifications and the Agency’s operating needs and are interested in being considered for this vacancy, you can obtain an Employment Application from your local park office, your region’s administrative headquarters, from the intranet or download an application from the NYS Office of Parks, Recreation and Historic Preservation website at:
Please forward your application and resume by to e-mail to email@example.com.