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Review Vacancy

Date Posted 05/06/22

Applications Due05/21/22

Vacancy ID104395

AgencyMental Health, Office of

TitleAdministrative Assistant 1/Administrative Assistant Trainee, Central Office;

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $41953 to $51410 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address NYS Office of Mental Health

75 New Scotland Avenue

City Albany


Zip Code12208

Minimum Qualifications andidates must be employed by New York State to be eligible to apply for this position.

Candidates must have permanent status as an Administrative Assistant 1 (formerly Secretary 1), Grade 11, and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 of the Civil Service Law to the Administrative Assistant 1 title; OR be eligible to transfer via Section 70.1 of the Civil Service Law into the trainee level (Administrative Assistant Trainee 1 or 2). In order to be eligible for a 70.1 transfer, candidates must have one year of permanent competitive or 55-b/55-c service in a qualifying Grade 6 to 13 title.

Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.

In addition, a new two-year traineeship (Administrative Assistant Trainee 1 & 2, NS=Grade 8 & 10) leading to Administrative Assistant 1, Grade 11, has been approved effective October 31, 2019. Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in each the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to Administrative Assistant 1, G-11.

Effective December 10, 2021, all employees whose job functions require them to visit hospitals and/or other health care settings and interact directly with patients and patient care staff must be fully vaccinated for COVID-19.

Duties Description The Office of Mental Health (OMH) is recruiting to fill a Administrative Assistant 1/Trainee , Grade 11, position in the Division of Forensic Services (DFS), Bureau of Sex Offender Evaluation and Community Treatment (BSOECT), Risk Assessment and Record Review (RARR) Unit. As a result of MHL Article 10, the Bureau is responsible for coordinating and conducting the multi-disciplinary risk assessment and clinical review of individuals who have been convicted of a qualifying sex offense and who are approaching the end of their criminal sentence to assist in determining whether civil management is appropriate. The Bureau also oversees and monitors the implementation of programs to manage the treatment of individuals who are released to strict and intensive community supervision and treatment as a result of the Article 10 process. The incumbent of this position will be responsible for requesting records from state agencies, courts, and local municipalities, organizing records as they are received, following up on missing records, and coordinating record reviews with the clinical staff to begin the Article 10 process.
Specific duties to be performed may include, but are not limited to, the following:

• Request all records necessary for civil management referrals, track receipt of needed records, follow-up to ensure records are received in a timely manner and establish/maintain accurate electronic files; coordinate timing of all record requests with the RARR Records Supervisor and RARR Director.
• Assist RARR Records Supervisor in overseeing all information that is entered into the Sex Offender Management System (SOMS) by support staff; assist the RARR Records Supervisor with accurately maintaining the electronic record process for more than 5,000 case folders.
• Work with the RARR Records Supervisor to ensure files are ready for certification when needed.
• Provide primary telephone coverage for the RARR Unit and serve as a backup for the main Division of Forensic Services telephone coverage, as needed.
• Address RARR electronic record errors and save new records received by RARR clinicians, as needed.
• Serve as a contact person to District Attorney Offices, Department of Corrections and Community Supervision (DOCCS), OAG, and other stakeholder agencies regarding record requests.
• Assist in the processing of ad hoc record requests from RARR clinicians and coordinate the receipt of such records to ensure they are received in a timely manner.
• Serve as back-up on all support staff responsibilities (e.g., scheduling psychiatric evaluations, tracking, and monitoring legal notices for the evaluation process, and providing general administrative support to RARR/Bureau staff).

Additional Comments The Division of Forensic Services is conveniently located in independent offices on the grounds of the Capital District PC at 75 New Scotland Avenue, Albany, New York. Guaranteed covered parking is available for $5/month.

The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a particular focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived experience are encouraged to apply. The Office of Mental Health embraces diversity and promotes a workplace in which individual differences are recognized, appreciated, and respected. The New York State Office of Mental Health is an equal opportunity/affirmative action employer.

Some positions may require additional credentials or a background check to verify your identity.

Name Deborah Pariseau


Fax (518) 486-3897



Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229


Notes on ApplyingTo be considered, interested candidates should email a cover letter and resume as an attachment in Microsoft Word or PDF format to Please include the title of the position and Vacancy ID #104395 in the subject line of your email when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.

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