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Review Vacancy

Date Posted 05/06/22

Applications Due05/20/22

Vacancy ID104418

AgencyPeople With Developmental Disabilities, Office for

TitleSenior Administrative Analyst (Appointment may also be made at the Trainee 1 level and serve up to a two-year traineeship)

Occupational CategoryAdministrative or General Management

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $46529 to $77912 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 25%

Workweek Mon-Fri

Hours Per Week 40


From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Kings

Street Address 750 Vandalia Avenue

City Brooklyn


Zip Code11239

Minimum Qualifications MINIMUM QUALIFICATIONS:

Permanent Qualifications: Candidates must currently be a permanent Senior Administrative Analyst OR be reachable on the current Civil Service eligible list

Transfer Qualifications: Candidates must have permanent competitive status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 or 52.6 of Civil Service law. For eligible transfer information visit the Civil Service Career Mobility Office at: Enter your current title in the search criteria.

(Traineeship 1, NS equated to a Grade 13, $46,529- $59,542. Traineeship 2, NS equated to a Grade 14, $49,202- $68,806)

Duties Description • Develop EHR training for new, temporary, and existing staff as needed; assist existing employees as the system is updated or modified and provide new materials to staff transitioning into a different job role.
• Customize training materials to meet the needs of OPWDD and modify the training materials by discipline when necessary.
• Assist with user role assignments once authorization is provided; remove authorization for staff as job role changes or employment status changes.
• Support assignment of log-in information for the individual portal; direct calls to the OPWDD IT help desk when necessary.
• Provide help desk support to end users assisting them with log in issues, questions about the EHR, identification of possible bugs, or system issues. Send tickets to EHR vendor for identified issues.
• Conduct reviews of the EHR system and program evaluations in order to analyze the need for updates, changes or recommendations, by acting as a liaison with the DDSOs; provide technical assistance to program managers as needed.
• Collect data from those employees who use the EHR system, by interviewing and providing questionnaires regarding usefulness, knowledge, new ideas for modifications, etc., and develop work plan based on information received; ensure correct use of solution by reviewing others’ work and entries into the system.
• Prepare periodic written reports and charts on the status of changes to the system, and recommendations for management’s review.
• Provide ongoing monitoring of the solution to identify potential weaknesses or areas for improvement, review management and end-user reports on the use of the system and its features.
• Verify that activities and information tracked in the EHR are sufficient and in compliance with applicable Federal, State, and OPWDD rules and regulations.
• Conduct audit reports as needed.
• Participate in various workgroups, representing field users, for the purpose of continuous quality improvement; communicate concerns or suggestions from the field.
• May be required to travel to assigned DDSOs and homes where employees use the EHR, to assist with technical issues, difficulties, or questions about the system.
• Travel up to 25% is required for the position.

Additional Comments • Family and household member relationships: OPWDD policy may impact eligibility for this position. Employees are responsible for recognizing the relationship and not posting for positions where it would be a concern. Before you apply read Section 120.27 of the Region 3 Policy Manual. Please e-mail if you have you need help determining if this policy applies to you.

• CAPA: Must be cleared by the NYS Central Register for Child Abuse and Maltreatment, if position requires working with minors and not previously cleared.

• If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit

• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office (518) 473-4785 or Email at to obtain information and RA forms.

• For CSEA positions: Local Bidding Agreements will be honored.

• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.

• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.

• As of 10/12/2021 all OPWDD employees must be vaccinated against COVID-19 or submit to mandatory weekly testing for COVID-19.

• OPWDD is an Equal Opportunity/Affirmative Action Employer.

Submit cover letter and résumé to:
Brooklyn DDSO – Human Resources Office
750 Vandalia Avenue Brooklyn, NY 11239

Please reference the above EOA # in all correspondence.

Some positions may require additional credentials or a background check to verify your identity.

Name Brooklyn DDSO Human Resources

Telephone 7186426310


Email Address


Street 750 Vandalia Avenue

City Brooklyn

State NY

Zip Code 11239


Notes on Applying Please reference the above EOA #22-37 in all correspondence.

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