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Review Vacancy

Date Posted 05/09/22

Applications Due05/22/22

Vacancy ID104512

AgencyHealth, Department of

TitleAdministrative Assistant 1(Formerly Secretary 1)/Administrative Assistant Trainee 1/Administrative Assistant Trainee 2 - 02052

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $35528 to $51410 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? No

County Albany

Street Address Division of Administration/Bureau of Vital Records

800 N. Pearl Street

City Albany

StateNY

Zip Code12204

Minimum Qualifications Current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service as an Administrative Assistant 1 (formerly Secretary 1); OR current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service in a position allocated to a Grade 6 and above and eligible for transfer under Section 70.1 of the Civil Service Law to Administrative Assistant Trainee 1, Administrative Assistant Trainee 2, or Administrative Assistant 1.*
*Note: Appointment may be made at a traineeship level. Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in each the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to the Administrative Assistant 1, G-11.

In order to be eligible for appointment to this position, candidates must have passed/or pass a keyboarding performance test.

Preferred Qualifications: Proficient in Word, Excel, Outlook and Adobe Acrobat. Must have strong organization skills, the ability to multi-task, demonstrate attention to detail and maintain professionalism in a busy office environment. .

Duties Description The Administrative Assistant will provide key administrative support to the Bureau of Vital Records, in our Fulfillment Unit. Through the use of electronic scanners, microfilm and various software programs. The incumbent will create and/or amend birth, death and marriage records for the public and government agencies. Responsibilities include, but are not limited to; processing mail, electronic imaging of certificates, data entry into various Vital Records software programs. Position requires the use of numerous databases and electronic recordkeeping systems.

Additional Comments In order to be eligible for appointment to this position, candidates must have passed/or pass a keyboarding performance test.

For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Group - RS/AA1/02052

Telephone 518-486-1812

Fax 518-473-3395

Email Address resume@health.ny.gov

Address

Street Rm 2217, Corning Tower Building, Empire State Plaza

City Albany

State NY

Zip Code 12237

 

Notes on ApplyingPlease submit your resume and cover letter, preferably in PDF format, by email to resume@health.ny.gov, with Reference RS/AA1/02052 included in the subject line or by mail to Human Resources Management Group, RS/AA1/02052, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position. Resumes will be accepted until May 22, 2022

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