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Review Vacancy

Date Posted 05/10/22

Applications Due06/30/22

Vacancy ID104582

AgencyPeople With Developmental Disabilities, Office for

TitleAdministrative Assistant 1/Trainee

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $35528 to $51410 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Schenectady

Street Address 500 Balltown Road

City Schenectady


Zip Code12304

Minimum Qualifications Candidates must be reachable for appointment on the current Civil Service Eligible List for this title.


Candidates must have one year of permanent service in the posted title (or Secretary 1) and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 of Civil Service Law.


Candidates must have one year of permanent competitive or 55b/c service in a title SG-9 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND must have completed all required mandatory and elective coursework.**

Administrative Assistant Trainee 1:
Transfer: Candidates must have one year of permanent competitive or 55 b/c service in a title SG-6 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law.**

Administrative Assistant Trainee 2:
Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title SG-8 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all required mandatory coursework.**


Gather data from Treatment Team Leaders or other Administrative supervisors regarding incident reporting. Analyze data and prepare statistical reports for the DDPS4. Maintain information in computer database for reporting and tracking purposes.

- Independently respond and/or prepare written correspondence for the DDPS4 to routine requests for information and data from outside agencies.

- Review and route routine documents and requests to administrative staff under the direction of the DDPS4 and maintain tickler system to assure timely response from staff identified.

- Assist in gathering data, analyzing data and preparing a written documentation for various special reports and projects as requested.

- Attendance at various meetings and committees to assist in preparation of minutes, agendas and gathering of necessary subject related documentation.

- Travel, scheduling, knowledge of software: Outlook, Access, Excel and Microsoft Word.

- Management of Office Assigned vehicles (maintenance, receipts, scheduling)

- Clerical support to 3 TTL’s assigned to 500 Balltown Road, Schenectady.

- Management of Office supplies inventory/ordering

- Management of visitor’s log

- Management of COVID screening area, including ordering PPE for the office

- Act as the reception/greeter/direction of phone calls within the office.

- Duties as assigned by the DDPS4.

Additional Comments ADDITIONAL COMMENTS:

• Family and household member relationships: OPWDD policy may impact eligibility for this position. Employees are responsible for recognizing the relationship and not posting for positions where it would be a concern. Before you apply read Section 120.27 of the Region 3 Policy Manual. Please e-mail if you have you need help determining if this policy applies to you.

• CAPA: Must be cleared by the NYS Central Register for Child Abuse and Maltreatment, if position requires working with minors and not previously cleared.

• If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit

• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office (518) 473-4785 or Email at to obtain information and RA forms.

• For CSEA positions: Local Bidding Agreements will be honored.

• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.

• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.

• As of 10/12/2021 all OPWDD employees must be vaccinated against COVID-19 or submit to mandatory weekly testing for COVID-19.

• OPWDD is an Equal Opportunity/Affirmative Action Employer.

Interested candidates should submit a cover letter detailing how you meet the minimum qualifications and should fax a current resume to the Capital District DDSO Human Resources Office. Please provide your social security number for service certification and transfer eligibility determination process. Please be sure to include the vacancy number on this announcement on your resume:

Capital District DDSO
Human Resources Office
Building 1
500 Balltown Road
Schenectady, New York 12304
Phone: 518-388-0838
Fax: 518-370-7536

Some positions may require additional credentials or a background check to verify your identity.

Name Capital District DDSOO

Telephone 518-388-0838

Fax 518-370-7536

Email Address


Street 500 Balltown Road

City Schenectady

State NY

Zip Code 12304


Notes on ApplyingPlease reference EOA #22-543 in all correspondence.

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