Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.
Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Review Vacancy

Date Posted 05/11/22

Applications Due05/26/22

Vacancy ID104709

AgencyTransportation, Department of

TitleOffice Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $37507 to $38735 Annually

Employment Type Full-Time

Appointment Type Provisional

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Monroe

Street Address 2797 Clover St.

City Pittsford

StateNY

Zip Code14534

Minimum Qualifications To be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law.

If a viable eligible list does not exist, a provisional appointment may be made in accordance with Civil Service Law. Candidates who accept a provisional appointment must take the next competitive examination and be reachable on the resultant eligible list in order to be considered for permanent appointment to the position.

The minimum requirements for taking the examination are: You must be a qualified employee of New York State and have had three months of permanent competitive or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 5 or higher. Qualifying titles are available at https://www.cs.ny.gov/examannouncements/announcements/37890titles.cfm

Duties Description The incumbent will be assigned to the Office of Fleet Administration, Production Control Section, and will be responsible to perform the following duties, including but not limited to:

Order and distribute EZ passes, fuel cards (OGS/WEX) and license plates;
Submit Receiving Report (PUR24) forms to Main Office; ensure products received meets specific criteria for what was ordered;
Complete and submit EM17 forms for new vehicle registration to Main Office;
Prepare CS201’s forms for OGS auctions and enter records of surplus equipment/items into the Fleet Anywhere (FA) database;
Enter/update information for work orders and meter readings into the FA database;
Create and distribute reports to program areas for preventative maintenance schedules and performance reports;
Provide customers a detailed description regarding the status of their equipment repairs;
Provide telephone coverage;
Maintain electronic and paper files;
Assist TOA2 with purchase requisitions, purchase orders, change notices and the processing of bills/invoices, PCard Reconciliation in SFS;
Assist TOA2 with personnel matters such as hiring packages, employee health benefits, workers compensation, FMLA and/or sick leave.

Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Additional Comments Qualified candidates should submit a current resume, letter of interest and a completed NYS Dept. of Transportation Application for Employment (S1000 Part 1) with Notice Number R04-22-42 included in the subject line and referenced in the cover letter to:

Lisa M. Schuster
Administrative Services Director
New York State Department of Transportation- Region 4
1530 Jefferson Rd.
Rochester, NY 14623
585-272-3426 (fax)
dot.sm.r04.personnelDOTjobs@dot.ny.gov
***PLEASE INCLUDE R04-22-42 IN SUBJECT LINE***

Applications and resumes must be received or postmarked no later than May 26, 2022.

All State employees in Executive controlled agencies, who are not subject to a mandatory vaccination requirement shall be tested for COVID-19 weekly unless they are fully vaccinated.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.

In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.

Some positions may require additional credentials or a background check to verify your identity.

Name Lisa Schuster

Telephone 585-272-3334

Fax 585-272-3426

Email Address dot.sm.r04.personnelDOTjobs@dot.ny.gov

Address

Street 1530 Jefferson Rd.

City Rochester

State NY

Zip Code 14623

 

Notes on ApplyingApplications for employment may be found at the following web address: https://www.ny.gov/nysdot-employment-opportunities/application

Printable Version