Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.
Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Review Vacancy

Date Posted 05/12/22

Applications Due05/25/22

Vacancy ID104719

AgencyMotor Vehicles, Department of

TitleOffice Assistant 3, G-14

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $49703 to $60371 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 6 ESP Swan Street Building

City Albany


Zip Code12228

Minimum Qualifications Current New York State employees, with one year of permanent service in a Grade 12 or higher title eligible for transfer under Section 70.1 of the Civil Service Law.

Duties Description This Office Assistant 3, G14 will supervise and participate in all clerical duties at the Department of Motor Vehicles in the List Maintenance Unit.

Duties include but are not limited to:
• Supervise lower level staff
• Assist with other clerical operations as needed
• Serve as the principal assistant to the HR Specialist responsible for overseeing List Management Operations.
• Assign work to staff;
• Schedule work flow for canvassing
• Compile canvassed eligible list information
• Distribution to program areas and archiving of canvass results;
• Review work performance and production;
• Determine the nature of list issues or problems and take corrective action;
• Ensure that subordinate staff is trained adequately;
• Responsible for preparing, tracking and assisting in the preparation and execution of HR clerical operations;
• Oversee and maintain an active inventory for all list maintenance clerical operations

Additional Comments Preferred Quals: Proficiency in Excel, Access

Some positions may require additional credentials or a background check to verify your identity.

Name Rachel Manning



Email Address


Street 6 ESP Swan Street Building

City Albany

State NY

Zip Code 12228


Notes on ApplyingPlease submit a cover letter (referencing the Vacancy ID noted at the top of this posting) indicating how you meet the qualifications for appointment. Please also include a clear and concise resume, which details the permanent Civil Service title of your current NYS employment, and submit all documents to the contact information listed above.
Candidates applying from outside DMV may be contacted for their social security number for the purpose of verifying their NYS employment history and transfer eligibility.

Printable Version