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Review Vacancy

Date Posted 05/12/22

Applications Due05/26/22

Vacancy ID104788

AgencyPeople With Developmental Disabilities, Office for

TitleHealth Information Management Technician 1

Occupational CategoryAdministrative or General Management

Salary Grade13

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $46529 to $59542 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 40


From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Erie

Street Address 1200 East & West Road

City West Seneca


Zip Code14224

Minimum Qualifications MINIMUM QUALIFICATIONS:

You must be currently certified by the American Health Information Management Association as a Registered Health Information Administrator (RHIA) or as a Registered Health Information Technician (RHIT)

1. Candidates must have permanent competitive status as a Health Information Management Technician 1 and be eligible for a lateral transfer.

2. Eligible to transfer via section 70.1 of Civil Service Law by having at least one year of permanent service in a qualifying title. For eligible 70.1 information, visit the Career Mobility Office at:
When doing this search use your current title to see the titles you can transfer to.
3. Eligible for provisional appointment pending exam. To be appointed on provisional status, you must be eligible to and participate in the Civil service examination for this title. You must be a reachable candidate, when the exam list is produced by Civil Service, in order to obtain permanent status and maintain your position.

Minimum Qualifications per the current continuous recruitment exam announcement.

On or before the date of filing your application, you must meet the following requirements:

You must be currently certified by the American Health Information Management Association as a Registered Health Information Administrator (RHIA) or as a Registered Health Information Technician RHIT.

For information on the requirements for certification, you may contact the American Health Information Management Association, 233 North Michigan Avenue, Suite 2150, Chicago, Illinois 60601-5519, telephone (312) 233-1100 or visit AHIMA’s web site at .


The Office for People with Developmental Disabilities (OPWDD) is currently seeking a Health Information Management Tech 1 to assure that service recording/billing is accurate and completed in a timely manner and required documentation to substantiate billing is retained. Assist the Health Information Management Administrator and Health Information Management Technician 2 in program management, training staff in the use of the Tracking and Billing Systems (TABS), purging records, death tracking and notification, maintaining legal files and assuring HIPAA compliance. This person will also assist with assuring the records and information of the individuals we serve are received and maintained per laws, regulations, and procedures required by OPWDD, Medicare, Medicaid, and Mental Hygiene law. This person will also assist with proper handling of correspondence requests which includes Subpoenas, Court Orders, Justice Center, Individual and Family requests. The person will be integral in supporting the Health Information Management (HIM) Department and the facility as a whole in the successful implementation of OPWDD’s move to Electronic Health Record (EHR) by providing any support services that are needed.


The Primary Duties and Responsibilities of the Health Information Management Technician 1 would include but are not limited to the following:

• Review diagnostic and therapeutic medical records for completeness and accuracy to ensure compliance with regulatory and legal standards and requirements.
• Correspond with individuals and entities regarding inquiries for information from patient records in accordance with established policies, procedures and legal standards.
• Apply and implement legal and regulatory policies, procedures, and requirements for access and disclosure of Protected Health Information (PHI) and report privacy issues and breaches.
• Preserve records for archive storage in accordance with established policies and procedures.
• Provide technical assistance and guidance to facility and clinical staff on medical records maintenance and use, including records contained in automated patient information systems.
• Advise clinical staff and supervisors on medical record policies and procedures and instruct treatment staff in proper methods of entering observation and progress notes into medical records.
• Collaborate with facility staff in resolving problems with proper medical records maintenance and use.
• Train staff in records keeping procedures and data management used to meet local, state and federal guidelines.
• Train clerical and support staff in the selection of material from records to provide case information in responding to requests for data or abstracted material.
• Collaborate with committee participants concerned with clinical and administrative policies and procedures governing medical records.

Additional Comments • As of 10/12/2021 all OPWDD employees must be vaccinated against COVID-19 or submit to mandatory weekly testing for COVID-19.
• If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit
• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office (518) 473-4785 or Email at to obtain information and RA forms.
• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
• OPWDD is an Equal Opportunity/Affirmative Action Employer.

Some positions may require additional credentials or a background check to verify your identity.

Name OPWDD Region 1 - Western NY DDSO

Telephone 716-517-2057

Fax 716-517-2715

Email Address


Street 1200 East and West Road

City West Seneca

State NY

Zip Code 14224


Notes on ApplyingPlease reference the above EOA # 22-228kas in all correspondence.

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