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Review Vacancy

Date Posted 05/13/22

Applications Due05/23/22

Vacancy ID104844

AgencyPeople With Developmental Disabilities, Office for

TitleOffice Assistant 3 - CNYDDSO

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $49703 to $60371 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County To Be Determined

Street Address Central New York DDSO

101 W. Liberty St or 187 N Concourse

City Rome or Syracuse

StateNY

Zip Code13440

Minimum Qualifications MINIMUM QUALIFICATIONS:

Current or previous one-year permanent service as an Office Assistant 3.
OR
One year current or previous permanent service in a designated clerical series title within two salary grades, per the 70.1 transfer plan.
OR
Reachable on the Civil Service list for this title.

The Civil Service list will be canvassed concurrently with the posting.

Duties Description POSITION DESCRIPTION:

The Human Resources Office is responsible for, and committed to, ensuring the highest level of professional services and support to a variety of customers. The ultimate goal is to ensure the best possible qualify services are offered to people receiving services. We are guided in our interactions with the people we serve and each other by compassion, dignity, diversity, excellence and honesty. The Human Resources Office represents OPWDD on all matters related to personnel management including, but not limited to, classification, examination, recruitment/retention, succession planning, labor relations, performance evaluations, employee benefits, etc.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Prepare and process payroll transactions in the HRMO, NYSTEP and Payserv systems.
• Responsible for item maintenance, maintaining clearances, reclassification submissions, increased minimums, earmark removals, following up with Classification and Compensation and Division of Budget.
• Proficient with the TIMES System, and Time and Attendance rules and regulations.
• Coordinate, submit and track Disciplinary Settlements with the Payroll Office.
• Oversee annual Comp over 40 program, Bi-annual and annual accrual adjustment for ET and PLA.
• Maintain annual audits of Vacation/Sick, 20% audit
• Track leaves, projected vacancies, and probationary leaves
• Maintain/run/distribute appropriate Crystal Reports bi-weekly and as special projects occur
• Administer the Keyboard Proficiency Exam
• Receive Criminal Background check results, maintain Search and Retain, run various other background checks
• Annual file maintenance
• Supervise clerical staff
• Meet with and respond to employees as needed in a professional and timely manner
• Will be cross-trained to provide backup coverage in a variety of areas
• Assisting with office projects as they occur
• Maintain confidentiality

Additional Comments TITLE: Office Assistant 3

NUMBER OF POSITIONS: 1

SALARY GRADE: 14

SALARY: $49,703 - $60,371

NEGOTIATING UNIT: CSEA Administrative Services Unit

OFFICE/REGION: OPWDD, Central NY DDSO

DIVISION/DEPARTMENT: Division of Administration/Human Resources

LOCATION: 187 N. Concourse or 101 W. Liberty St.
Syracuse, NY 13212 Rome, NY 13440

SHIFT/PASS DAYS: 8:00 a.m. – 4:00 p.m.
Pass Days: Sa/Su
APPLICATION PROCEDURE: Submit PRF-1 form with cover letter and résumé by 5/23/22, to:

Central New York DDSO
Human Resources
101 W. Liberty Street
Rome, NY 13440
Fax: 315-338-0443
E-mail: cny.jobs@opwdd.ny.gov

Please reference the above EOA #22-139 in all correspondence.


If you are employed by state government, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.

Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that he or she needs a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office (518) 473-9689 or Email at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Please Note:

• As of 10/12/2021 all OPWDD employees must be vaccinated against COVID-19 or submit to mandatory weekly testing for COVID-19.
• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
• OPWDD is an Equal Opportunity/Affirmative Action Employer

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources

Telephone 315-336-2300 ext578

Fax 315-338-0443

Email Address cny.jobs@opwdd.ny.gov

Address

Street Central New York DDSO

101 W. Liberty St

City Rome

State NY

Zip Code 13440

 

Notes on ApplyingAPPLICATION PROCEDURE: Submit PRF-1 form with cover letter and résumé by 5/23/22, to:

Central New York DDSO
Human Resources
101 W. Liberty Street
Rome, NY 13440
Fax: 315-338-0443
E-mail: cny.jobs@opwdd.ny.gov

Please reference the above EOA #22-139 in all correspondence.


If you are employed by state government, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.

Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that he or she needs a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office (518) 473-9689 or Email at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Please Note:

• As of 10/12/2021 all OPWDD employees must be vaccinated against COVID-19 or submit to mandatory weekly testing for COVID-19.
• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
• OPWDD is an Equal Opportunity/Affirmative Action Employer

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