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Review Vacancy

Date Posted 05/13/22

Applications Due05/23/22

Vacancy ID104878

AgencyTemporary and Disability Assistance, Office of

TitleContract Management Specialist 1 or Trainee 1 or 2

Occupational CategoryOther Professional Careers

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $61270 to $77912 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Bureau of Contract Management

40 North Pearl Street

City Albany


Zip Code12243

Minimum Qualifications Contract Management Specialist 1 (SG-18):

Eligible for a lateral transfer or eligible for a 70.1 transfer by having one year of permanent competitive service in an appropriate title;


Contract Management Specialist Trainee 1 (NS=SG-13):

Eligible for a lateral transfer or eligible for a 70.1 transfer by having one year of permanent competitive service in an appropriate title;


Contract Management Specialist Trainee 2 (NS=SG-14):

Eligible for a lateral transfer or eligible for a 70.1 transfer by having one year of permanent competitive service in an appropriate title;


Reachable on the appropriate eligible list in Albany.

Duties Description Reporting to a Contract Management Specialist 2, grade 23, the Contract Management Specialist 1/Trainee 1 or Trainee 2 (CMS 1) will be in an entry level role in ongoing procurements and contract transactions. Initially, the CMS 1 will be expected to learn New York State procurement laws, regulations, policies and best practices, as well as, to assist in conducting Request for Proposals (RFP) and other procurements. Duties may include, but are not limited to, the following activities:
• Ensure that all grant procurements (RFPs, Single and Sole Source for Not-For-Profit entities) support OTDA’s mission and conform to OTDA policies and state finance law and OGS procurement guidelines;
• Assist with contract development and contract amendments;
• Coordinate the contract approval process;
• Work with State control agencies to obtain approval of procurements and contracts;
• Maximize Minority and Women Owned Business Enterprises (MWBE) and Service Disabled Veteran Owned Businesses (SDVOB) participation in contracts;
• Assist with education of program areas;
• Monitor contracts and RFPs to ensure compliance with MWBE goals;
• Monitor and review contract payments;
• Review contract vouchers to ensure that all contract work submitted for payment is compliant with the contract terms and work with staff in Program, as well as, Finance and Budget to resolve payment issues;
• Use the Grants Gateway System to check document vaults, review contracts and bids, and add documents to the contract package tool;
• Use the Statewide Financial System to facilitate contract administration; and
• Review approved spending plans.

Additional Comments A full-time, permanent appointment will be made. If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title.

Salary for Trainee 1 starts at $46,529
Salary for Trainee 2 starts at $49,202

Interested candidates should send an email to and reference posting #22-140. DO NOT REFERENCE THE VACANCY ID NUMBER.

This position meets the criteria for appointment under 55-b and 55-c of Civil Service Law.

Veterans may be entitled to additional compensation if this position is filled via a traineeship. Applicants should identify themselves as a Veteran if this applies to you.

Some positions may require additional credentials or a background check to verify your identity.

Name Recruitment Unit

Telephone (518) 402-3991

Fax (518) 474-9374

Email Address


Street 40 North Pearl Street, 12B

City Albany

State NY

Zip Code 12243


Notes on ApplyingTo apply, please send a cover letter and resume. Include a current, Civil Service title and grade level and clearly state how you meet the minimum qualifications.

You may be required to provide acceptable proof of education, experience, credential and/or license to demonstrate that you meet the minimum qualifications for appointment to this position.

Applicants will be required to prove their eligibility for employment based upon acceptance of a position in accordance with the Immigration Reform and Control Act of 1986.

If you are a retiree currently receiving benefits, indicate this and the name of the retirement system in your response.

In accordance with state law, Governor’s Executive Order No. 6 and Section 504 of the Federal Rehabilitation Act of 1973, as amended, the NYS Office of Temporary and Disability Assistance does not discriminate against disabled individuals. If you are disabled and require reasonable accommodation at the time of the interview, please contact OTDA's designee for reasonable accommodation at (518) 474-7284.

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