Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.
Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Review Vacancy

Date Posted 05/13/22

Applications Due06/03/22

Vacancy ID104884

AgencyHealth, Department of

TitleAdministrative Assistant 1 - 52044

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $35528 to $51410 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 10%

Workweek Mon-Fri

Hours Per Week 37.5


From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 875 Central Avenue


City Albany


Zip Code12206

Minimum Qualifications "Current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service as an Administrative Assistant 1 (formerly Secretary 1); OR current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service in a position allocated to a Grade 6 and above and eligible for transfer under Section 70.1 of the Civil Service Law to Administrative Assistant Trainee 1.*
*Note: Appointment may be made at either the trainee 1 or trainee 2. A new two-year traineeship, (Administrative Assistant Trainee 1, NS=Grade 8 starting salary $34,831 & Administrative Assistant Trainee 2, NS=Grade 10 starting salary $38, 875) leading to Administrative Assistant 1, Grade 11, has been approved effective October 31, 2019. Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. Trainees having completed the mandatory coursework prior to appointment may be eligible for appointment to the Trainee 2 level with appropriate approvals. All trainees are required to successfully complete all courses before advancing to the Administrative Assistant 1, G-11.

Experience with Microsoft Office Programs (Word, Visio, PowerPoint, Access and Excel), SharePoint and Adobe; Experience scheduling meetings, conference calls and webinars; Excellent written and verbal communication and interpersonal skills; Ability to assist in project management and able to coordinate documents and manage flow processes; Ability to work independently, handle multiple projects and priorities; Good organizational skills; knowledge of SFS and State travel procedures; Strong computer skills and willingness to learn new platforms; Ability to interact with the public and draft template correspondence; Ability to manage general office duties; Previous experience working with senior level leadership.

Duties Description The incumbent will function as the lead support specialist for the Director’s office and Bureau of EMS & Trauma Systems projects. Duties will include: Manage Directors’ calendars including scheduling meetings, webinars and conference calls; Will assist in project management and able to coordinate documents and manage flow processes. Handle travel arrangements and act as SFS travel proxy for submission of travel documents; Work with public affairs to post materials through Executive Correspondence (Intertrac) and for other information, revisions, etc. to the EMS/DOH website; Complete forms and paperwork for all executive clearance approvals and monitor advancement of approvals to flag when assistance may be needed to obtain final clearance; Maintaining and tracking various database systems including the assignments, tracking and follow-up of priority assignments and a logging; Able to use and/or learn Drupal to assist in the development of online surveys and responses; Tracking and routing system to meet control needs for incoming mail including correspondence; Typing and proofreading correspondence for proper grammatical usage, clarity and factual correctness; organizing and reviewing incoming mail including correspondence prepared for the bureau director’s approval/signature; Performing general office duties such as faxing and photocopying; maintaining filing systems (electronic and paper) code and file material, searching for requested material and maintain history files and purging obsolete material.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Group- Camille Engel

Telephone 518-485-1653

Fax 518-473-3395

Email Address


Street Room 2217, Corning Tower Building, Empire State Plaza

City Albany

State NY

Zip Code 12237


Notes on ApplyingPlease submit your resume and cover letter, preferably in PDF format, by email to, with Reference CGE/AA1/52044 included in the subject line or by mail to Human Resources Management Group, CGE/AA1/52044, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position. Resumes accepted until June 3, 2022.

Printable Version