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Review Vacancy

Date Posted 05/16/22

Applications Due05/30/22

Vacancy ID104962

AgencyState, Department of

TitleBusiness Document Specialist 3

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $49703 to $60371 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address One Commerce Plaza, 99 Washington Avenue

City Albany


Zip Code12231

Minimum Qualifications Permanent-
One year of permanent competitive service in a position at Grade 12 or higher eligible for transfer under Section 70.1 of the Civil Service Law.
One year of permanent competitive service as a Business Document Specialist 2, Grade 11.

Based on the results of the canvass of the current eligible list for the Business Document Specialist 3, the Department may elect to make a provisional appointment to this position rather than a permanent appointment. If a provisional appointment is made, the appointed candidate will be required to compete in the next holding of the Business Document Specialist 3 exam and be reachable for appointment from the newly established eligible list.

Duties Description • Reviews the more difficult corporate filings such as not-for-profit corporations, stock changes, mergers, etc., along with the less complex documents, for statutory and departmental compliance.
• Supervises and provides guidance, training, and assistance to staff.
• Determines the availability of proposed corporation names.
• Operates alphanumeric keyboard on a PC to enter data from certificates into the Cenuity system.
• Files certificates in compliance with statute and rejects or suspends those certificates not in compliance.
• Reviews “walk-in” customer’s documents for statutory and departmental policy compliance.
• Prints individual operator reports and verifies each report with adding machine tapes of fees processed. Interfile the operator reports with the remittances in the revenue office.
• Processes credit card transactions for certificates submitted to the Division of Corporations.
• Makes necessary corrections to records on the database.

Additional Comments The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.
We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to

All Department of State employees are required to be tested weekly for COVID-19 unless they are fully vaccinated. Employees who are vaccinated must provide proof of vaccination status through a secure online portal.

Some positions may require additional credentials or a background check to verify your identity.

Name Heidi Hicks


Fax 518-402-3656

Email Address


Street 99 Washington Avenue

City Albany

State NY

Zip Code 12231


Notes on ApplyingPlease be sure to include in your resume the specific Civil Service title which qualifies you for transfer under Section 70.1.

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