Review Vacancy
AgencyPeople With Developmental Disabilities, Office for
TitleAdministrative Assistant 1 - CNYDDSO
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $41953 to $51410 Annually
Appointment Type Contingent Permanent
Minimum Qualifications MINIMUM QUALIFICATIONS:
Administrative Assistant 1:
Candidates must be a current New York State employee reachable on the Secretary 1 eligible list.
Transfer:
Candidates must have one-year permanent competitive service as an Administrative Assistant 1 or Secretary 1and be eligible for lateral transfer to transfer under Section 70.1 of the Civil Service Law.
OR
Candidates must have one year of permanent competitive or 55b/c service in a title SG-09 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all required mandatory and elective coursework**.
Administrative Assistant Trainee 1:
Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title SG-06 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law. **
Administrative Assistant Trainee 2:
Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title SG-08 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all required mandatory coursework**.
**Incumbents will be required to take four mandatory courses the first year of the traineeship and four elective courses in each the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to Administrative Assistant 1, G-11.
Candidates that are not currently incumbering or have not previously held a keyboard or secretarial title, will have to take, and pass a typing proficiency exam to qualify for transfer.
Preferred Qualifications:
• Ability to manage changing priorities in a fast-paced office environment.
• Strong organizational skills.
• Attention to detail.
• Excellent communication skills.
• High proficiency with Microsoft Outlook, Word, Excel and Access.
• Strong knowledge of professional correspondence formatting.
• Ability to proofread and edit all correspondence prepared for signature.
• Desire to contribute to a team-oriented workplace.
Duties Description POSITION DESCRIPTION:
To provide office and clerical support to the Regional Office.
PRIMARY DUTIES AND RESPONSIBILITIES:
As Administrate Assistant 1 assigned to Services Access, Program Implementation, Provider Support (SPS) Bureau, you will work independently and be responsible for providing administrative and office support to Divisions within the Regional Office. Responsibilities include but are not limited to:
• Provide a high level of customer services to stakeholders including the individuals, family, provider agencies, CCOs, OPWDD personnel and SPS RO divisions. Including answering telephones, providing appropriate information, take and tracking messages, and transfer calls to appropriate individuals
• Maintain scheduling and event calendars including coordination of conferences and meetings
• Coordinate workflow through sorting/assigning emails from Division Shared Mailbox.
• Assist and maintain organization of Division priorities including preparation for meetings, filing (electronic and paper), ensuring copiers and faxes in working order and paper supplies filled, shredding, etc.
• Opens, reads, routes, and distributes incoming mail and prepares stamps and sends outgoing correspondence as required
• Makes travels arrangements and process necessary documents in SFS
• Provide technical support for Videoconferencing
• Prepare and submit help tickets as necessary to ITS
• Maintain office inventory in current condition
• Attend recurrent trainings and meetings; produce agenda and minutes as assigned
• Other duties as assigned in accordance with civil service title.
Additional Comments TITLE: Administrative Assistant 1 (Formerly Secretary 1)
OR Administrative Assistant Trainee 1 and Trainee 2
NUMBER OF POSITIONS: 1
SALARY GRADE: 11
SALARY: $41,953- $51,410 (Administrative Assistant 1)
$35,528 (Administrative Assistant Trainee 1)*
$39,653 (Administrative Assistant Trainee 2)*
JURISDICTIONAL CLASS: Competitive
NEGOTIATING UNIT: CSEA/Administrative Services Unit
OFFICE/REGION: Regional Office – Region 2
DIVISION/DEPARTMENT: Regional Office
LOCATION: Central New York DDRO
187 N. Concourse
Syracuse, NY 13212
SHIFT/PASS DAYS: 8:30AM – 4:30PM
Pass Days: Sa/Su
APPLICATION PROCEDURE: Submit PRF-1 form and/or cover letter and résumé by 5/26/22, to:
Central New York DDSO
Human Resources Office
101 W. Liberty St.
Rome, NY 13440
E-Mail: cny.jobs@opwdd.ny.gov
Fax: 315-338-0443
Please reference the above EOA #22-144 in all correspondence.
Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes they need a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office (518) 473-4785 or Email at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.
If you are employed by state government, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.
Please note:
• As of 10/12/2021 all OPWDD employees must be vaccinated against COVID-19 or submit to mandatory weekly testing for COVID-19.
• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
• OPWDD is an Equal Opportunity/Affirmative Action Employer
Some positions may require additional credentials or a background check to verify your identity.
Email Address cny.jobs@opwdd.ny.gov
Address
101 W. Liberty St
Notes on ApplyingAPPLICATION PROCEDURE: Submit PRF-1 form and/or cover letter and résumé by 5/26/22, to:
Central New York DDSO
Human Resources Office
101 W. Liberty St.
Rome, NY 13440
E-Mail: cny.jobs@opwdd.ny.gov
Fax: 315-338-0443
Please reference the above EOA #22-144 in all correspondence.
Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes they need a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office (518) 473-4785 or Email at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.
If you are employed by state government, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.
Please note:
• As of 10/12/2021 all OPWDD employees must be vaccinated against COVID-19 or submit to mandatory weekly testing for COVID-19.
• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
• OPWDD is an Equal Opportunity/Affirmative Action Employer