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Review Vacancy

Date Posted 05/16/22

Applications Due11/11/22

Vacancy ID105009

AgencyPeople With Developmental Disabilities, Office for

TitleOffice Assistant 2 - Calculations

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $37507 to $46103 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Rockland

Street Address Business Office

7 Wilbur Road

City Thiells


Zip Code10984

Minimum Qualifications **Non-Competitive Promotion (NCP): In accordance with Section 52.7 of the Civil Service Law, if the number of qualified promotional candidates who apply for the position is three or less, a permanent appointment can be made, at agency discretion, by non-competitive promotion of an applicant who meets the minimum qualifications.

Permanent qualification: Candidates must currently be a permanent Office Assistant 2 OR be reachable on the current Civil Service eligible list.

Transfer qualifications: Candidates must be eligible for transfer under Section 70.1 of the Civil Service Law.

Provisional qualifications: Candidates must be a qualified employee of New York State and have had one year of permanent competitive or 55-b/55-c service in an office assistant, clerical, or keyboarding title allocated to Grade 5 or higher. Qualifying titles are available at:


As an Office Assistant 2 (Calculations), you would spend most of your work time performing mathematical operations, and/or clerical activities related to mathematical operations, in the service of agency or program functions, primarily as described in the Calculations section of the illustrative duties listed above. These activities may include creating spreadsheets, using calculators, and other means of performing calculations. These activities also may include entering information into, offering basic interpretations of information within, or retrieving information from various computer databases, including the Statewide Financial System and/or Microsoft Access or similar computer database software package. The positions duties may incorporate, but are not limited to, financial (including record-keeping, bookkeeping, and reconciliation activities), purchasing, or statistical functions. Possibility of being placed in one of the following departments: Purchasing, Procurement, Cash Office, Auditing or Vouchers.


• Review unit or departmental financial forms such as vouchers for conformance with approved spending.
• Maintain accounts for a major account clerical function (such as accounts receivable or payable) of an agency having a large accounts maintenance operation and a large volume of transactions or for all clerical accounts’ maintenance and processing activities for an agency, division, program, or small business office.
• Compile and prepare financial data for budgetary purposes.
• Reconcile accounts with bank statements and control ledgers and resolve discrepancies.
• Reconcile money received with value of receipts or tickets issued.
• Perform account clerical audits for programs in which there are a large number and variety of transactions, verifications, checks, and computations, and where the written procedures are changed frequently.
• Other duties as assigned.

Additional Comments OTHER: *Downstate Adjustment of $3,026.00 would be added to hiring rate/job rate for base is of Hudson Valley DDSO Thiells location (Rockland County).


NOTE ON COVID-19 VACCINATION/WEEKLY TESTING: All State employees in Executive controlled agencies who are not subject to a mandatory vaccination requirement shall be tested for COVID-19 weekly unless they are fully vaccinated.


• Management reserves the right to determine the number of qualified candidates to be interviewed. Knowledge of voluntary provider agency operations, TABS (Tracking and Billing System), Excel, Access and other general computer skills are valuable assets for this position.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• For CSEA positions: Local Bidding Agreements will be honored.
• All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility.
• If you are employed by state government, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit
• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office at (518) 473-4785 or Email at: to obtain information and RA forms.
• Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide their current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

Some positions may require additional credentials or a background check to verify your identity.

Name Hudson Valley DDSO Human Resources Dept.

Telephone 845-947-6000, option 3, option 5

Fax 845-947-6189

Email Address


Street P.O. Box 470

7 Wilbur Road

City Thiells

State NY

Zip Code 10984


Notes on ApplyingPlease reference the above EOA # 21- 178R1 in all correspondence.

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