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Review Vacancy

Date Posted 05/18/22

Applications Due06/02/22

Vacancy ID105147

AgencyGeneral Services, Office of

TitleFood Distribution Administrator 1

Occupational CategoryOther Professional Careers

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $46529 to $77912 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 15%

Workweek Mon-Fri

Hours Per Week 37.5


From 7:30 AM

To 3:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 93 Broadway

City Menands


Zip Code12204

Minimum Qualifications CURRENT STATE EMPLOYEES:
Current New York State employee with one year or more of permanent, contingent-permanent or 55b/c service in a position allocated to a Salary Grade 11 or above and eligible for transfer under Section 52.6, 70.1, or 70.4** of the Civil Service Law. *

Please note: All transfer candidates must possess a bachelor's degree.

**70.4 Transfer: Candidates must have one year of permanent competitive or 55b/c service at the SG-11 or above AND possession of a bachelor’s degree; AND standing on the Professional Careers Opportunities (PCO) or Public Administration Traineeship Transition (PATT) eligible lists.

PCO Appointment: Individuals with a score of 100 or above on the Professional Career Opportunities (PCO) eligible list are encouraged to apply.*

*Successful completion of two-year traineeship leads to appointment as a Food Distribution Administrator 1, SG-18.

NOTE: This vacancy posting is for the purposes of notifying individuals about transfer opportunities. Employees on the Civil Service eligible list will be considered and should not respond to this posting. If you are on the eligible list and not reachable, you may be eligible for transfer. You are encouraged to access GOT-IT on the Civil Service website ( to determine transfer eligibility or contact OGS Human Resources for your transfer options.

Individuals who are currently 55b/c eligible AND possess a bachelor’s degree or higher are encouraged to apply. If interested in this position and applying using your 55b/c status, please provide a copy of your current 55b/c eligibility letter.

Individuals with a score of 100 or above on the Professional Career Opportunities (PCO) eligible list are encouraged to apply.

Successful completion of two-year traineeship leads to appointment as a Food Distribution Administrator 1, SG-18.

Duties Description Duties include but are not limited to:
• Administer The Emergency Food Assistance Program (TEFAP) which provides low-income and other eligible participants with access to United States Department of Agriculture (USDA) foods.
• Ensure that program is following federal regulations 7 CFR 251, 250 and other associated regulations.
• Prepare and finalize procedures.
• Annually, calculate food banks’ fair share amount. The method of calculating fair shares is approved by the USDA and cannot be changed without prior approval.
• Allocate state entitlement to food banks.
• Provide the TEFAP entitlement ordering catalog to food banks so food banks can order USDA foods for their recipient agencies.
• Approve food bank orders and submit them timely to the USDA.
• Ensure Bonus offers are sent to food banks promptly.
• Respond promptly to food bank and USDA communication.
• Annually, conduct a federally mandated physical inventory and facility review at each of the eight food banks.
• Conduct federally required TEFAP Administrative Review at a minimum of two food banks each year.
• Conduct federally mandated financial reviews of all eight food banks each year.
• Conduct, at minimum, 20 federally mandated recipient agency reviews.
• Distribute Administrative Funds to food banks.
• Represent the program by attending trainings, seminars, and conferences. Traveling to the destinations and representing New York State, OGS and OGS-FD gathering knowledge to apply to the Program and share with Program staff.
• Provide guidance and serve as a backup for TEFAP receipting.
• Audit the monthly TEFAP inventories once they have been completed by the TEFAP Program Aide each month. Ensure that food banks are utilizing USDA foods timely, prior to expiration dates and that food banks are not storing more than a six-month supply of USDA Food as per USDA regulations.
• Ensure that TEFAP-related expense reports prepared by OGS-FD staff are completed in a timely fashion.
• Ensure that necessary contract modification requests are sent to the USDA in a timely fashion and follow-up when necessary to ensure that the request is being processed.
• Create resources for the program including, but not limited to Excel spreadsheets, procedures, job aids Access Databases, memos, email templates, publications, and presentations.
• Facilitate a quarterly meeting for food banks to provide program updates and solicit feedback from food banks to improve program quality.
• Analyze program data gathered from WBSCM to answer questions about the program.
• Gather data and prepare responses for TEFAP related FOIL requests.
• Certify the quarterly administrative funding reports in the ‘Food Programs Reporting System’ (FPRS).
• Conduct and/or facilitate training for recipient agencies. Develop training where necessary.
• Assist with the creation, development and testing of the new USDA Foods Inventory Management System.
• Delegate tasks to achieve program objectives.
• Perform the full range of supervisory duties which will include mentoring and developing employees.
• Travel will be required.

Additional Comments NOTE ON TELECOMMUTING: OGS Employees are required to apply and obtain approval through management to telecommute according to OGS Telecommuting Pilot Program Guidelines.

NOTE ON COVID-19 VACCINATION/WEEKLY TESTING: All State employees in Executive controlled agencies who are not subject to a mandatory vaccination requirement shall be tested for COVID-19 weekly unless they are fully vaccinated.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/EP

Telephone 5184735282

Fax 518-486-1631

Email Address


Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242


Notes on ApplyingPlease submit cover letter along with a clear and concise resume detailing how you meet the minimum qualifications for this position as listed in Specifics and indicate the Position Title & Vacancy ID number for which you are applying.

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