Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.
Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Review Vacancy

Date Posted 05/18/22

Applications Due06/02/22

Vacancy ID105187

AgencyMental Health, Office of

TitleAdministrative Assistant 2, Central Office;

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $52608 to $65702 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address NYS Office of Mental Health

44 Holland Avenue

City Albany


Zip Code12229

Minimum Qualifications Transfer Opportunity:
Candidates must be employed by New York State to be eligible to apply for this position. Candidates must have permanent status as an Administrative Assistant 2, Grade 15, and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 of the Civil Service Law by having at least one year of permanent service in a qualifying title within two salary grades of the Grade 15 level.

Candidates who are not transferring from, or have formerly held, a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.

Promotion Opportunity:
In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to potentially conduct a non-competitive promotion examination for the position of Administrative Assistant 2, G-15, at the Office of Mental Health, Central Office in Albany. Permanent appointment may be made by non-competitive promotion of an applicant who meets the position’s minimum qualifications if all requirements of a non-competitive promotion appointment are met. In order to be eligible for a non-competitive promotion examination, candidates must have one year of permanent competitive or 55-b/55-c service as an Administrative Assistant 1, G-11.

Commencing on October 12, 2021, all OMH Central Office employees who are not subject to a mandatory vaccination requirement shall be tested for COVID-19 weekly unless they are fully vaccinated. Fully vaccinated means that two (2) or more weeks have elapsed since receiving either the second dose in a two-dose COVID-19 vaccination series (e.g., Pfizer-BioNTech or Moderna) or the first and only dose of a single-dose vaccine (e.g., Johnson & Johnson [J&J]/Janssen).

Duties Description The Office of Mental Health (OMH) is recruiting to fill an Administrative Assistant 2, Grade 15, position in the Office of the Chief Medical Informatics Officer. The incumbent will report directly to the Associate Commissioner and provide administrative support to the Associate Commissioner and the Office of the Chief Medical Informatics Officer. In this capacity, the incumbent will perform a variety of confidential duties which include, but are not limited to, the following:

• Maintain calendars, schedule meetings, conferences, conference calls and webex/videoconference meetings.
• Assemble and coordinate background materials for meetings and conferences.
• Make all travel arrangements, Statewide Financial System (SFS) entries for travel and procurement card orders.
• Work in Microsoft Word, Excel, Power Point and Visio; review documents for completeness, format letters and other forms of communication and tracks deadlines of all kinds.
• Manage highly confidential material for the Associate Commissioner.
• Open, review, sort and distribute mail in accordance with staff assignments.
• Review incoming correspondence and reports to determine their significance; gather background information.
• Prepare responses to correspondence and prepare charts, reports and forms.
• Answer telephone and respond to questions or refer complex issues to appropriate staff.
• Transmit instructions from Associate Commissioner to staff and monitor staff assignments.
• Track and manage routine business transactions such as time and accrual records, time off requests, purchase orders, etc.
• Interact in person, and by telephone, with agency and interagency staff.
• Coordinate Personnel activities including orientation, mandated and in service training and support to new and existing staff regarding policies, equipment, software, travel, time and attendance, schedules, car scheduling and maintenance

Additional Comments The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a particular focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. The Office of Mental Health embraces diversity and promotes a workplace in which individual differences are recognized, appreciated, and respected. The New York State Office of Mental Health is an equal opportunity/affirmative action employer.

Some positions may require additional credentials or a background check to verify your identity.

Name Nicole Landry


Fax (518) 486-3897



Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229


Notes on ApplyingTo be considered, interested candidates should email a cover letter and resume as an attachment in Microsoft Word or PDF format to Please include the title of the position and Vacancy ID #105187 in the subject line of your email when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.

Printable Version