Review Vacancy
AgencyPeople With Developmental Disabilities, Office for
TitleAdministrative Assistant 2
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitM/C - Management / Confidential (Unrepresented)
Salary RangeFrom $54733 to $68356 Annually
Minimum Qualifications Candidates must be reachable for appointment on the current Civil Service Eligible List for this title.
OR
Candidates must have permanent competitive status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 of Civil Service Law.
Candidates who are not transferring from, or have formerly held, a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.
Provisional Appointment: Employees with one year of permanent competitive service as an Administrative Assistant 1, or Administrative Assistant 1 (Spanish Language); Examination Composition Assistant, Office Assistant 2 (Keyboarding), Office Assistant 2 Keyboarding (Spanish Language), Office Assistant 2, or Law Department Document Specialist may be considered for provisional appointment. Provisional candidates must take the examination for Administrative Assistant 2 when it is next offered, and must be reachable on the resulting eligible list to maintain employment.
Duties Description PRIMARY DUTIES AND RESPONSIBILITIES:
The incumbent for the Administrative Assistant 2 will function as the administrative support to the Region 3 Director and the Capital District Deputy Director. The candidate will be expected to function independently with minimal supervision yet work collaboratively with the Director and Deputy Director. Candidates must be highly organized, be able to prioritize daily tasks, and have excellent time management skills. Confidentiality must be maintained at all times.
Primary Responsibilities include but are not limited to:
* Knowledge of computer applications: Excel, Publisher, Word, PowerPoint, Outlook
* Scheduling Meetings
* Sending emails on behalf of the Director and Deputy Director
* Maintaining the calendars of the Director and Deputy Director
* Managing time off requests and completing approvals in TIMES
* Knowledge and use of SFS to submit travel for the Director and Deputy Director
* Scheduling travel
* Screening and directing phone calls and monitoring coverage
* Submitting data for projects to Central Office on a regular basis and as needed
* Drafting responses as needed
* Managing IT needs
* Review and distribute incoming and outgoing correspondences
* Maintain filing systems
* Maintain tickler system to ensure deadlines are met.
* Maintain office equipment
* Complete work orders as needed
* Assist with annual DSP and end of year events
* Assist the Director in fulfilling responsibilities associated with the DDSOO Board of Visitors including but not limited to making all arrangements necessary for Board meetings, recording and distributing minutes of all BOV meetings, keep up to date records of BOV members; maintain and distribute Site Visit report from database, schedule monthly meetings and distribute monthly package which includes notice of meeting, draft minutes, final minutes, site visit reports, coordinate travel arrangements for BOV members, prepare travel vouchers for reimbursement of expenses.
* In addition, the incumbent will provide supervision to other clerical staff assigned to the Administrative Offices.
Additional Comments • Family and household member relationships: OPWDD policy may impact eligibility for this position. Employees are responsible for recognizing the relationship and not posting for positions where it would be a concern. Before you apply read Section 120.27 of the Region 3 Policy Manual. Please e-mail odh.personnel@opwdd.ny.gov if you have you need help determining if this policy applies to you.
• CAPA: Must be cleared by the NYS Central Register for Child Abuse and Maltreatment, if position requires working with minors and not previously cleared.
• If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.
• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office (518) 473-4785 or Email at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.
• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
• OPWDD is an Equal Opportunity/Affirmative Action Employer.
APPLICATION PROCEDURE:
Interested candidates should submit a cover letter detailing how you meet the minimum qualifications and should fax a current resume to the Capital District DDSO Human Resources Office. Please provide your social security number for service certification and transfer eligibility determination process. Please be sure to include the vacancy number on this announcement on your resume:
Capital District DDSO
Human Resources Office
Building 1
500 Balltown Road
Schenectady, New York 12304
Phone: 518-388-0838
Fax: 518-370-7536
Email: odh.personnel@opwdd.ny.gov
Some positions may require additional credentials or a background check to verify your identity.