Review Vacancy
TitleAdministrative Assistant 2 - Albany
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitM/C - Management / Confidential (Unrepresented)
Salary RangeFrom $54733 to $68356 Annually
Minimum Qualifications MINIMUM QUALIFICATIONS
Candidates reachable on the Civil Service Eligible list(s) will be canvassed. However, you may also apply if you are eligible for appointment by one of the following qualifications:
70.1 TRANSFER QUALIFICATIONS: One year of permanent, contingent-permanent or 55b/c service in a title Salary Grade 13 or higher determined to be similar by Civil Service.
NOTE: For 70.1 transfers, a comprehensive list of titles approved for transfers is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.
PREFERRED QUALIFICATIONS:
• Customer service experience
• Strong organizational skills
• Detail-oriented and accurate
• Proficiency in Microsoft Word and Excel
• Ability to independently prioritize workload
• Ability to work under time constraints and manage shifting priorities
• Ability to initiate and maintain relationships across a diverse set of stakeholders.
Duties Description STANDARD DUTIES: The Administrative Assistant 2 will work independently and provide administrative and office support to the Associate Commissioner of Administrative Services and staff. Responsibilities include, but are not limited to:
• Provide a high level of customer service to agency staff and outside parties
• Draft, proofread, and edit correspondence, prepare tables, charts, and miscellaneous reports
• Maintain scheduling and event calendars for the Associate Commissioner and staff
• Coordinate and resolve day-to-day administrative support issues
• Design and/or maintain office filing systems (paper and electronic)
• Track and follow up on various assignments, projects or reports
• Open, read, route and distribute incoming mail or other materials and answer routine inquiries
• Order and distribute supplies
• Answer telephone and give information to callers, take messages, and transfer calls to appropriate individuals
• Schedule meetings, training and videoconference calls that may involve multiple parties and locations
• Establish work procedures or schedules and keep track of daily work
• Other duties and projects as assigned
Additional Comments Pending Funding Approval
Some positions may require additional credentials or a background check to verify your identity.
Fax EFax: 5184742871@fax.ny.gov
Email Address labor.sm.personnel.jva@labor.ny.gov
Address
Street New York State Department of Labor
Harriman State Campus, Building 12, Room 561
Notes on ApplyingTo be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office will contact you via phone.
Candidates from diverse backgrounds are encouraged to apply. Department of Labor is an Equal Opportunity/Affirmative Action Employer. Department of Labor is committed to ensuring equal opportunity for persons with disabilities and workplace diversity.
To be considered for this position, interested applicants should e-mail a cover letter and resume in Microsoft Word or PDF format to labor.sm.personnel.jva@labor.ny.gov. Please include the title, location and vacancy ID # 111790 you are applying for in the subject line of your e-mail. Failure to do so may result in the delay of processing your application. To be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office will contact you via phone.