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Review Vacancy

Date Posted 09/02/22

Applications Due10/03/22

Vacancy ID111790

AgencyLabor, Department of

TitleAdministrative Assistant 2 - Albany

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $54733 to $68356 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address NYS Department of Labor

State Office Campus, Building 12

City Albany

StateNY

Zip Code12240

Minimum Qualifications MINIMUM QUALIFICATIONS

Candidates reachable on the Civil Service Eligible list(s) will be canvassed. However, you may also apply if you are eligible for appointment by one of the following qualifications:

70.1 TRANSFER QUALIFICATIONS: One year of permanent, contingent-permanent or 55b/c service in a title Salary Grade 13 or higher determined to be similar by Civil Service.

NOTE: For 70.1 transfers, a comprehensive list of titles approved for transfers is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.

PREFERRED QUALIFICATIONS:
• Customer service experience
• Strong organizational skills
• Detail-oriented and accurate
• Proficiency in Microsoft Word and Excel
• Ability to independently prioritize workload
• Ability to work under time constraints and manage shifting priorities
• Ability to initiate and maintain relationships across a diverse set of stakeholders.

Duties Description STANDARD DUTIES: The Administrative Assistant 2 will work independently and provide administrative and office support to the Associate Commissioner of Administrative Services and staff. Responsibilities include, but are not limited to:

• Provide a high level of customer service to agency staff and outside parties
• Draft, proofread, and edit correspondence, prepare tables, charts, and miscellaneous reports
• Maintain scheduling and event calendars for the Associate Commissioner and staff
• Coordinate and resolve day-to-day administrative support issues
• Design and/or maintain office filing systems (paper and electronic)
• Track and follow up on various assignments, projects or reports
• Open, read, route and distribute incoming mail or other materials and answer routine inquiries
• Order and distribute supplies
• Answer telephone and give information to callers, take messages, and transfer calls to appropriate individuals
• Schedule meetings, training and videoconference calls that may involve multiple parties and locations
• Establish work procedures or schedules and keep track of daily work
• Other duties and projects as assigned

Additional Comments Pending Funding Approval

Some positions may require additional credentials or a background check to verify your identity.

Name Teresita Beaudoin

Telephone 518-457-1020

Fax EFax: 5184742871@fax.ny.gov

Email Address labor.sm.personnel.jva@labor.ny.gov

Address

Street New York State Department of Labor

Harriman State Campus, Building 12, Room 561

City Albany

State NY

Zip Code 12240

 

Notes on ApplyingTo be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office will contact you via phone.

Candidates from diverse backgrounds are encouraged to apply. Department of Labor is an Equal Opportunity/Affirmative Action Employer. Department of Labor is committed to ensuring equal opportunity for persons with disabilities and workplace diversity.

To be considered for this position, interested applicants should e-mail a cover letter and resume in Microsoft Word or PDF format to labor.sm.personnel.jva@labor.ny.gov. Please include the title, location and vacancy ID # 111790 you are applying for in the subject line of your e-mail. Failure to do so may result in the delay of processing your application. To be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office will contact you via phone.

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