Review Vacancy
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $46983 to $57231 Annually
Appointment Type Contingent Permanent
Minimum Qualifications Current New York State employee with one year or more of permanent, contingent-permanent or 55b/c service in a position allocated to a Grade 11 and eligible for transfer under Section 70.1 as appropriate of the Civil Service Law.
NOTE: This vacancy posting is for the purposes of notifying individuals about transfer opportunities. Employees on the Civil Service eligible list will be considered and should not respond to this posting. If you are on the eligible list and not reachable, you may be eligible for transfer. You are encouraged to access GOT-IT on the Civil Service website (www.cs.ny.gov) to determine transfer eligibility or contact OGS Human Resources for your transfer options.
Duties Description The Program Aide position exists within the Division of Finance and Administration, Grants & Contracts Sections. Under the supervision of a Senior Accountant (Trainee) or Contracts Management Specialist 1, the Program Aide is responsible for performing a wide variety of fiscal activities pertaining primarily to payments to contractors and grantees.
Specific duties may include:
• Process claims submitted for payment from either contractors or grantees under various State and Federal grant programs; conduct a detailed review to ensure compliance with governing laws, rules, regulations and agency and/or contract requirements; conduct any necessary follow up to request documentation or clarification; makes any necessary adjustments to claims. Provide technical assistance and training to contractors or grantees on claiming and budget modification procedures via telephone and email contact.
• Prepare claims for transmittal to OSC for payment. Perform other tasks related to the processing of payments, such as daily entry in network databases to update payment records. Prepare correspondence to contractors or grantees advising them of adjustments made to claims. Monitor claims to ensure timely processing and compliance with Prompt Payment Legislation.
• Maintain records of grant or contract payments and funding or contract balances for assigned programs; reconcile SFS reports to claims to verify that payments were correctly coded and grant/contract fund balances are accurate. Prepare adjusting accounting transactions to correctly charge funds and verify accounting records as needed.
• Assist in the review and processing of budget modifications for contractors or grantees; assist in the review and approval of Four-Year Plan/Annual Update as well as other funding applications.
• Provide technical assistance and training to contractor or grantee staff in appropriate record keeping and claiming procedures.
• Assist the Senior Accountant in conducting on-site monitoring by reviewing and verifying the accuracy and propriety of transactions, records, reports, and other supporting documentation for claims submitted to the NYS Office for the Aging.
• Assist with MWBE requirements; ensure that certified MWBEs are utilized in grant contracts at the required level of participation and contract MWBE goals are met.
• Perform other related duties including preparation of various worksheets and reports to support accounting systems and activities. Participate in agency workgroups and committees.
Note: Travel may be required, including some overnight.
Some positions may require additional credentials or a background check to verify your identity.
Email Address HRresumes@ogs.ny.gov
Address
Street NYS Office of General Services, HRM
31st Floor Corning Tower, Empire State Plaza
Notes on ApplyingPlease submit cover letter along with a clear and concise resume detailing how you meet the minimum qualifications for this position as listed in Specifics and indicate the Position Title & Vacancy ID number for which you are applying.