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Review Vacancy

Date Posted 09/14/22

Applications Due09/28/22

Vacancy ID112497

AgencyLabor, Department of

TitleAdministrative Assistant 1/Trainee 1/2 - Albany

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $35528 to $51410 Annually

Employment Type Full-Time

Appointment Type Provisional

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 1220 Washington Avenue, Building 12

City Albany

StateNY

Zip Code12240

Minimum Qualifications MINIMUM QUALIFICATIONS

Keyboarding proficiency is a minimum requirement for this position. Candidates who have not previously held a keyboarding title must pass a 5-minute typing session and must achieve a speed of 30 words per minute (WPM) with at least 96% accuracy in order to meet the Civil Service keyboarding standard.

Candidates reachable on the Civil Service Eligible list(s) will be canvassed. However, you may also apply if you are eligible for appointment by one of the following qualifications:

REASSIGNMENT QUALIFICATIONS: Current Department of Labor employees with one year of permanent, contingent permanent, or 55b/c service in an Administrative Assistant 1 (formerly Secretary 1); if you have less than one year, you must be reachable on the current eligible list for this location, if one exists.

70.1 TRANSFER QUALIFICATIONS: One year of permanent or contingent permanent service as a Grade 6 or higher determined to be similar by Civil Service Law.

Note: For 70.1 transfers, a comprehensive list of titles approved for transfer to Administrative Assistant 1/Trainee 1/2 is available through Civil Service GOT-IT available at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.

Appointment may be made at a traineeship level (Administrative Assistant Trainee 1, NS eq. Grade 8, and Administrative Assistant Trainee 2, NS eq. Grade 10 leading to Administrative Assistant 1, Grade 11). Candidates appointed to the Trainee 1 level will be required to complete four mandatory courses during the first year of the traineeship and four elective courses in the second year of the traineeship in four competency areas. Candidates appointed to the Trainee 2 level will be required to complete four elective courses prior to advancing to full title. The courses are offered to CSEA and M/C employees through the New York State & CSEA Partnership. Equivalent coursework may be accepted in lieu of these courses as determined by the Department of Labor (DOL). Trainees will be able to complete the courses either through classroom or online training and webinars, or equivalent offerings through another entity as determined by the agency.

55b/c language: This position may be designated 55b/c and is subject to verification of applicant eligibility. Please provide a copy of your 55b/55c letter when applying.

PROVISIONAL QUALIFICATIONS: You must be a qualified employee of the New York State
Department of Labor and have had one year of permanent competitive or 55-b/55-c service as
a Data Entry Machine Operator, Data Entry Machine Operator (Spanish Language),
Keyboard Specialist 1, Keyboard Specialist 1 (Spanish Language), Keyboard Specialist 2, Keyboard Specialist 2, (Spanish Language), Law Department Document Specialist, Law Department Document Specialist Trainee 1, Law Department Document Specialist Trainee 2, Office Assistant 1 Keyboarding, Office Assistant 1, Keyboarding (Chinese Language), Office Assistant 1 Keyboarding (Spanish Language), Office Assistant 2, Keyboarding, Office Assistant 2 Keyboarding (Spanish Language), or Senior Data Entry Machine Operator. Only the title(s) listed is qualifying for this examination(s).

Preferred Qualifications: Ability to initiate and maintain relationships across a diverse set of stakeholders

Duties Description STANDARD DUTIES:

You would be responsible for providing administrative support to the Department’s Office of the General Counsel. You would follow established and implement new procedures to maintain an efficient workflow; resolve day-to-day operational problems; uses various information technology applications such as a cloud-based case management system, and email, database, spreadsheet, and word processing applications; and perform responsible clerical work. You would also screen and refer telephone calls to the appropriate staff; examine daily mail and personally handle routine correspondence by preparing replies or collecting information for your supervisor’s use in replying; and keep office records and files using a variety of software. You would be responsible for the preparation of a variety of documents, databases, and correspondence.

Additional Comments Pending Funding Approval

Some positions may require additional credentials or a background check to verify your identity.

Name Teresita Beaudoin

Telephone 5184571020

Fax EFax: 5184742871@fax.ny.gov

Email Address labor.sm.personnel.jva@labor.ny.gov

Address

Street Building 12 W. Averell Harriman State Office Campus

Room 561

City Albany

State NY

Zip Code 12240

 

Notes on ApplyingTo be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office will contact you via phone.

Candidates from diverse backgrounds are encouraged to apply. Department of Labor is an Equal Opportunity/Affirmative Action Employer. Department of Labor is committed to ensuring equal opportunity for persons with disabilities and workplace diversity.

To be considered for this position, interested applicants should e-mail a cover letter and resume in Microsoft Word or PDF format to labor.sm.personnel.jva@labor.ny.gov. Please include the title, location and vacancy ID # 112497 you are applying for in the subject line of your e-mail. Failure to do so may result in the delay of processing your application.

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