StateJobsNY

NY HELPNo

AgencyState, Department of

TitleOffice Assistant 3 (HR)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $51848 to $64855 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address One Commerce Plaza, 99 Washington Avenue

City Albany

StateNY

Zip Code12231

Minimum Qualifications One year of permanent, contingent permanent, or 55 B/C service allocated to a Grade 12 or higher eligible for transfer and determined to be similar by Civil Service.

55 B/C QUALIFICATIONS
Individuals certified eligible for the 55 B/C program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55 B/C of the Civil Service Law will also be considered. Please provide a copy of your letter of eligibility with your response.

For transfers, a list of approved titles is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.

PREFERRED QUALIFICATIONS

• Ability to work independently in a fast-paced, high productivity environment and effectively in a team environment
• Experience in Customer Service
• Working knowledge of Human Resources Systems such as HRIS, HCM, NYSTEP, and PayServ
• Experience with Microsoft Office including Word, Excel, and PowerPoint
• Strong analytical, critical thinking, and problem-solving skills

Duties Description The Office Assistant 3 HR will function independently in performing a wide range of personnel functions including, but not limited to:
• Assist Human Resources Specialist 2 with processing special payroll/per diem recruitment
• Conduct new employee onboarding including but not limited to following up with new employees to ensure all onboarding paperwork is received and processed
• Administer payroll for both administration and institution payroll
• Maintenance of HRIS data including separations and ensuring HRIS employee/position information matches HCM, PayServ and NYSTEP
• Pull and analyze data for HR reporting including Appointment Level Title Detail Report, Leave, Position, Probation, and Appointment End Date Reports
• Other duties and special projects as assigned

Additional Comments The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.

We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment@dos.ny.gov.

All Department of State employees may be required to be tested weekly for COVID-19 unless they are fully vaccinated. Employees who are vaccinated must provide proof of vaccination status through a secure online portal.

Some positions may require additional credentials or a background check to verify your identity.

Name Cherise Watson

Telephone 518-474-2752

Fax

Email Address HRM.Recruitment@dos.ny.gov

Address

Street 99 Washington Avenue

City Albany

State NY

Zip Code 12231

Notes on ApplyingIf you are interested and meet the minimum qualifications
above, email your cover letter, and resume to
HRM.Recruitment@DOS.NY.GOV. Please include Title, Location
and Vacancy ID # you are applying for in the subject line of
your email.