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Review Vacancy

Date Posted 09/15/22

Applications Due09/25/22

Vacancy ID112573

AgencyAgriculture & Markets, Department of

TitleProgram Aide

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $46983 to $57231 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 10B Airline Drive

City Albany

StateNY

Zip Code12235

Minimum Qualifications 70.1 Transfer Qualifications: One year of permanent, competitive service in a title designated as appropriate for transfer under Section 70.1 of the Civil Service Law. Such titles include: Program Aide, Administrative Assistant 1, Administrative Assistant 2, Payroll Examiner 1, Payroll Examiner 2, Office Assistant 3, Office Assistant 3 (Calculations).

Duties Description Department Summary:

The New York State Department of Agriculture and Markets, through its various divisions and programs, promotes New York agriculture and its high-quality and diverse products, fosters agricultural environmental stewardship, and safeguards the State’s food supply, land, and livestock to ensure the viability and growth of New York’s agriculture industries.

If you would like to work for a premier agency focused on enhancing the quality of life for the people of New York State by supporting production of agriculture; ensuring safe, nutritious, and accessible food supply; providing economic opportunities for farm and rural residents, then the New York State Department of Agriculture and Markets is for you.

To learn more about our agency and our mission, please visit https://www.agriculture.ny.gov/

Job Summary:

The Program Aide provides substantive professional, technical, and administrative support to the NYS Agriculture & Markets Fiscal Management Unit. The candidate works directly with office staff, contract managers, senior staff, program, and state agencies to ensure all administrative tasks are efficiently handled. The incumbents of the requested position(s) will perform a variety of duties.

Duties may include, but are not limited to:
• Processing SFS transactions, including but not limited to contract and PO transactions
• Travel approval tracking
• Attending weekly team meetings
• Manage Fiscal Management Unit mailboxes and assign work as appropriate
• Conduct both written and telephone communications and prepare correspondence to vendors, liaisons, and program administrators in response to their questions and requests
• Provide administrative support to contract team members
• Schedule meetings and preparing agendas
• Give advice and assistance in the performance of tasks related to the Unit
• Consistently provide quality customer service to all customers, vendors, state agencies and program staff
• Acting as liaison to identify and resolve system issues
• Problem solving staff’s issues
• Utilizing knowledge of Excel and other computer skills to analyze data
• Participating in AGM projects streamlining processes that will contribute to the development of short-term and long-term goals and objectives of the agency
• Assisting in special projects such as preparing training materials, maintaining databases, and preparing reports
• Other projects as directed by contract managers and senior staff

Desired Skills:
• Experience with Adobe, Excel, Microsoft 365, Outlook, Access, Word
• Excellent organizational skills
• Ability to work independently
• Excellent communication skills

Some positions may require additional credentials or a background check to verify your identity.

Name Laura Osa

Telephone 518-457-3216

Fax 518-457-8852

Email Address recruitment@agriculture.ny.gov

Address

Street 10B Airline Drive

City Albany

State NY

Zip Code 12235

 

Notes on ApplyingCandidates that are eligible and interested in being considered for appointment to this position must complete our online employment application and upload their cover letter, resume, and unofficial transcript(s) to the system. Our online employment application can be found here: https://fs30.formsite.com/zMiW7u/5daykmjljv/index.html

The deadline to apply is September 25, 2022.

If you have any questions, please contact Laura Osa in Human Resources at (518) 457-3216 or recruitment@agriculture.ny.gov.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov

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