StateJobsNY

NY HELPNo

AgencyState Comptroller, Office of the

TitleAdministrative Assistant 2, Item #01337

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $52589 to $63705 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Office of the New York State Comptroller

110 State Street

City Albany

StateNY

Zip Code12236

Minimum Qualifications Two years of secretarial experience OR satisfactory completion of a two-year course in secretarial science from a business school registered with NYS Education Department or from a NYS Community or technical institute recognized by the NY Education Department as following acceptable Education practices OR a satisfactory combination of the above qualifications.

Duties Description • Report to Administrative Operations Officer who oversees travel and the Directors of asset classes. Ad hoc reporting to investment officers in asset classes.
• Provide confidential executive support for the Directors of asset classes and their staff including preparing and compiling meeting materials and disseminating to investment teams.
• Manage a large volume of travel planning including research for travel arrangements, airline reservations, hotel accommodations, car rental reservations, car service arrangements, and driving directions as needed.
• Assist with preparing and processing travel related documents, including pre-approvals, ethics requests, travel vouchers, reconciling receipts, reimbursement requests, and more as needed.
• Process and track expense reports in SFS.
• Prepare letters, memos, meeting minutes, etc. based on investment officer instruction and personally draft routine letters and memos for the Asset Class Director signatures.
• Assist with preparation of materials for investment-related meetings and deal closing (e.g., IIC, etc.).
• Assist in the preparation of external reports, including the comprehensive annual financial report, quarterly financial reports, and other public-facing reports.
• Assist in the procurement process for investment-related systems and including RFP development and coordination with investment officers, and paperwork generation.
• Schedule meetings and manage all aspects of the schedule and appointment calendar, provide video conference support.
• Screen telephone calls and visitors, handling routine inquiries where possible; refer callers and visitors to appropriate personnel based on understanding the roles and responsibility of each investment officer.
• Screen and review incoming correspondence and prepare responses to routine matters, refer other correspondence to appropriate individual for response based on understanding the roles and responsibility of each investment officer.
• Review and distribute incoming mail; assist investment staff with outgoing mail requests.
• Communicate verbally and in writing with internal and external customers.
• Occasional travel to the 59 Maiden Lane office in NYC may be periodically required.
• Special projects as requested by Asset Class Directors.

Additional Comments DESIRED COMPETENCIES:
• High ethical standards and commitment to the fiduciary responsibilities of a pension fund.
• Ability to support multiple staff members and provide guidance to Administrative Assistant 1 positions.
• Strong written and oral communication skills to assist with reports, presentations, and other internal communications.
• Ability to meet deadlines, work under supervision, and take a highly detail-oriented approach to work.
• Able to exhibit meaningful discretion and confidentiality when handling sensitive materials.

Some positions may require additional credentials or a background check to verify your identity.

Name Sara Burt

Telephone (518) 474-1924

Fax (518) 486-6723

Email Address recruit@osc.ny.gov

Address

Street Office of the New York State Comptroller, Office of Human Resources

110 State Street, 12th Floor

City Albany

State NY

Zip Code 12236

Notes on ApplyingInterested candidates should submit a cover letter and resume to recruit@osc.ny.gov no later than September 26, 2022. Please reference Item #01337 -OER-SAB when responding.
When responding, please include the reference number and letters listed in this section. The OER ID # should not be included.